Office Coordinator and Client Relations
About The Position
The First Voice Our Clients Hear. Every kitchen, bathroom, and whole-home remodel we build starts with a phone call, and in this job you're the one picking up. As our Director of First Impressions, you'll be the warm, organized person who turns a homeowner's first question into a booked design consultation. You'll also keep our office, our marketing and our company culture running smoothly. If you love people, get a kick out of a well-organized system, and are always looking for ways to make things 1% better, we'd love to meet you. About Sea Pointe: Sea Pointe Design & Remodel is an award-winning residential Design-Build firm that has served Orange County homeowners for 40 years. We specialize in whole-home renovations, kitchens, bathrooms and additions. We're a close-knit team that takes both our craft and our culture seriously.
Requirements
- Happy and positive. People trust you right away, and you make everyone feel welcome, whether it's a client or a coworker.
- Detail-oriented. You love a clean calendar, an accurate database and a process that works.
- Proactive. You spot what could run better and fix it without being asked.
- A clear, friendly communicator by phone, email and text
- Comfortable with CRM software and Microsoft 365.
- 5+ years in hospitality, customer service, reception, office admin or a similar role
Nice To Haves
- Experience with JobTread or construction is a plus but not required.
Responsibilities
- Answer and route all incoming calls, so every caller feels taken care of
- Schedule complimentary in-home design consultations for our Design Consultants
- Follow up promptly on every new inquiry by phone call, text, and email
- Assist past clients to through the handyman/warranty process and coordinate with the Production team
- Own our CRM and keep client and project information accurate and complete
- Scan completed job files and save on company server
- Track and provide weekly lead-status reports and update monthly Sales Report
- Manage Client Referral program
- Engage in local community groups through social media referring to Sea Pointe
- Assist with booking, planning, and facilitating educational client workshops
- Assist with set-up for quarterly company All-Staff meetings (food, tables, chairs)
- Assist with employee gifting or company apparel organization and inventory as needed
- Support the President and the sales leadership team as needed
- Lead our Fun Committee and plan the events that make Sea Pointe a great place to work!
- Coordinate with admin team for ordering of supplies
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
