Office Coordinator & Ambassador of First Impressions

Edwards Estate & Elder Law•Watchung, NJ

3d•Onsite

About The Position

Join the highly experienced and tenured team of professionals at our law firm that solely practicing Estate and Elder Law. Our Office Coordinator & Ambassador of First Impressions ensures smooth daily business operations by managing administrative tasks, scheduling, and office logistics. Key responsibilities include handling correspondence, maintaining supplies, greeting visitors, and supporting staff with clerical duties. The position requires strong organizational skills, communication, and multitasking skills to maintain an efficient, well-organized office environment.

Requirements

Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and office scheduling tools
Ability to prioritize tasks and manage multiple projects simultaneously
Three (3) Years of office management experience
Five (5) year of clerical experience
A high school diploma is the minimum
Must be able to lift to 10 pounds
Driving to drop off occasional office mailings within a 5-mile radius

Nice To Haves

An associate's or bachelor's degree in business administration is preferred
Professional credentials like Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) is a plus but not required

Responsibilities

Managing calendars, scheduling appointments, and arranging meetings or travel
Handling data entry, filing, correspondence, and document management
Ordering and restocking office supplies
Managing vendor relationships
Maintaining office equipment
Acting as the primary point of contact for inquiries
Answering phones
Managing emails
Maintaining filing systems
Processing mail
Preparing documents or reports
Assisting with the planning of company meetings, conferences, and special events
Greeting visitors
Answering and routing phone calls
Managing incoming/outgoing mail