Office Coordinator/Adminstrative Assistant
About The Position
At Prismier, culture isn't a buzzword. It's who we are. At Prismier, we're looking for someone who loves bringing organization to busy days, enjoys helping others, and takes pride in creating an exceptional experience for employees, customers, vendors, and visitors. This position is the heartbeat of our office. You'll support the daily operations that keep Prismier running smoothly while creating a welcoming, organized, and professional environment for everyone who walks through our doors. We're not just looking for someone to answer phones or order office supplies. We're looking for someone who notices the little things, anticipates needs before they're asked, enjoys supporting others, and takes pride in making the office a place people enjoy coming to every day. You'll also help support employee appreciation events, company celebrations, and culture initiatives that make Prismier a rewarding place to work. We're looking for someone who wants to become an important part of our team, not just fill a position. If you're someone who enjoys variety, thrives in an organized environment, and loves helping people, we'd love to meet you.
Requirements
- Two or more years of administrative, office coordination, or office support experience.
- Outstanding organizational and time management skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and the ability to prioritize multiple responsibilities.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Strong problem-solving skills and sound judgment.
- A positive, service-oriented attitude.
- Professionalism, dependability, and discretion.
- The ability to work independently while collaborating with multiple departments.
- A genuine passion for helping people and creating a positive workplace.
Nice To Haves
- Experience with Salesforce or another CRM system is a plus.
Responsibilities
- Answer and direct incoming phone calls while providing exceptional customer service.
- Welcome employees, customers, vendors, and visitors with professionalism and warmth, creating a positive first impression of Prismier.
- Maintain an organized, welcoming, and professional office environment.
- Coordinate meetings, conference rooms, and office logistics.
- Manage incoming and outgoing mail, packages, and deliveries.
- Order office supplies and maintain inventory within budget.
- Coordinate maintenance and service for office equipment.
- Provide administrative support to multiple departments across the organization.
- Support the Sales & Marketing team with administrative tasks, including Salesforce CRM updates.
- Help identify and solve day-to-day office needs before they become problems.
- Perform other administrative duties as assigned.
- Assist with employee appreciation events and celebrations.
- Help coordinate company lunches, team events, and employee recognition activities.
- Help maintain a welcoming, positive, and organized workplace environment.
- Jump in wherever needed to support the team and contribute to our culture.
Benefits
- Competitive hourly pay.
- Paid holidays, where applicable.
- Employee appreciation events and celebrations.
- A collaborative, people-first culture where your work truly matters.
- Opportunities to grow with a rapidly growing company.
- The opportunity to make a meaningful impact every day.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
