Office Coordinator / Administrative Assistant

Pointsmith Point-of-purchase Management Services LLC•Katy, TX

6d•$17 - $21•Onsite

About The Position

Momentara is a full-service retail marketing agency supporting 28 enterprise clients with a combined footprint of more than 115,000 locations across North America. We specialize in the Quick Service Restaurant (QSR), C-Store & Fuel Retailing, Retail and Consumer Brand Manufacturing industries, providing end-to-end marketing execution through our integrated services, including strategy, creative, print production, merchandising displays, fulfillment, warehousing, technology development, and logistics. Our 200,000-square-foot production and distribution facility allows us to deliver scalable retail marketing solutions that help our clients execute programs consistently across thousands of locations. The Office Coordinator/Administrative Assistant serves as the first point of contact for employees, visitors, vendors, and delivery personnel. This position is responsible for maintaining a professional and welcoming front desk and lobby, coordinating daily office needs, and providing administrative support across the organization. The role will also assist with assigned safety-related tasks, office projects, and occasional ad hoc administrative requests from Human Resources and other departments.

Requirements

High school diploma or equivalent.
Two or more years of receptionist, office coordination, administrative assistant, or related office support experience preferred.
Working proficiency in Microsoft Excel, Word, Teams, and Outlook, including basic spreadsheets, email, calendars, and document preparation.
Professional, friendly, and dependable presence in a front-facing role.
Strong organizational, time-management, and follow-through skills.
Strong attention to detail.
Ability to manage interruptions and multiple priorities.
Ability to handle confidential information with discretion.
Clear verbal and written communication skills.

Nice To Haves

Bilingual English/Spanish skills preferred.

Responsibilities

Maintain consistent front-desk coverage and provide a professional and welcoming presence in the lobby.
Greet employees, visitors, applicants, vendors, contractors, and delivery personnel.
Direct visitors to the appropriate contact or location.
Ensure visitors follow established check-in and sign-in procedures.
Provide visitor badges or identification when required and notify employees when their visitors arrive.
Keep the front desk and lobby clean, organized, presentable, and ready for visitors.
Respond to general inquiries and route calls, messages, and requests to the appropriate department.
Receive, sort, and distribute incoming mail, packages, and deliveries promptly and accurately.
Prepare and coordinate outgoing mail, shipments, and courier pickups as requested.
Monitor inventory and order office supplies, coffee and breakroom supplies, maintenance supplies, copy paper, and other routine workplace items.
Organize supply areas and restock common areas as needed.
Maintain basic order records, receipts, and vendor information.
Assist with resolving routine supply or delivery issues.
Provide administrative assistance to leaders and departments, including scheduling, data entry, filing, copying, scanning, printing, document preparation, and record organization.
Use Microsoft Excel, Word, Teams, and Outlook to maintain trackers, prepare correspondence, coordinate calendars and meetings, and communicate updates.
Assist with meeting setup, employee communications, signage, company events, office projects, and other assigned activities.
Coordinate routine office service requests and communicate with approved vendors or internal maintenance contacts as directed.
Provide occasional ad hoc administrative support to Human Resources and other departments.
Assist with assigned safety-related administrative tasks, including maintaining logs, organizing forms and supplies, posting notices, and tracking the completion of routine items.
Support safety meetings, drills, inspections, and training logistics as directed.
Promptly report observed safety, security, facility, or visitor concerns to the appropriate leader.