27-28 Nurse & Office/Clinic Assistant

Covenant Christian Academy • Warrenton, VA

3d • Onsite

About The Position

The Office/Clinic Assistant supports the administration with the school’s day-to-day, month-to-month, and year-to-year operations. The role provides administrative, safety, and clinic support in coordination with the administrative team, and may take on additional responsibilities to support teachers and staff. The position works part-time year-round, with campus days during the school year and summer workdays designated by the contract. The schedule is Tuesday/Thursday, with the posting also describing campus work as 2–3 days a week during the school year.

The role provides lead clinic support for the T/TH Program and SOAR. Clinic responsibilities include providing first aid, attending to ill students, administering and logging medication with parental authorization, managing student immunization records and compliance in Renweb, supporting the Health and Safety team, and identifying and posting student allergies. The assistant also helps prepare for the school day and new school year, handles calls and visitors, maintains staff mailboxes, supports building safety procedures and drills, and performs weekly opening and closing duties after school hours.

The candidate must have a nursing degree and meet the stated office-work education and experience requirements or an equivalent combination. MAT and CPR/First Aid certification are required for clinic support; CCA will pay for these certifications and any additional required training. The posting also describes faith, character, communication, organizational, interpersonal, and school-mission commitments expected of the employee.

Requirements

• Nursing degree.
• High school graduation and experience performing general office clerical or secretarial work, or an equivalent combination of education and experience.
• Knowledge of or familiarity with school main-office operations, modern office practices and procedures, and standard office appliances, including desktop PCs, standard office software, scanners, and photocopiers.
• Ability to perform clerical and secretarial work accurately and quickly; communicate effectively; work cooperatively; learn new technology and school policies and procedures quickly; and work under pressure and frequent interruptions.
• MAT (Medicated Assistant Training) and CPR/First Aid certification for clinic support; CCA pays for this training.
• Faith in Jesus Christ, agreement with the school’s Statement of Faith, and the other Christian faith and conduct commitments described in the posting.
• Strong organization and multitasking abilities, good people skills, problem-solving skills, and ability to diffuse difficult situations.
• Acceptable written and oral English and clear articulation.
• Part-time, year-round work, including campus work during the school year and designated summer workdays.

Nice To Haves

• Familiarity with Google Suite.

Responsibilities

• Support teachers and the administration team in preparing for the school day.
• Help prepare for the new school year.
• Answer the phone, check the administrative email, manage incoming calls, and forward calls to the appropriate team member.
• Greet visitors, parents, and volunteers, and accompany guests to the conference room when needed.
• Enter visitors and students into the School Pass system when appropriate.
• Handle parent requests to drop off lunches or projects and requests to communicate with teachers or students.
• Maintain staff mailboxes and distribute communications from the Executive team or Principals as appropriate.
• Assist with opening and closing duties once a week after school hours.
• Monitor cameras and building access at all entrances.
• Support the Crisis Management Plan and assist with drills.
• Ensure visitors check in before entering the building and check out when leaving.
• Help make walkie-talkies available for teachers taking students outdoors.
• Provide lead clinic support for the T/TH Program and SOAR.
• Provide first aid to students and attend to students who become ill during school hours.
• Administer medication in accordance with parents’ written permission, and accept and log medication provided by parents.
• Record and manage immunization information in Renweb and ensure each student is compliant or has an exemption.
• Support the Health and Safety team.
• Determine student allergies and post allergy information in front of classrooms.
• Carry out additional duties as needed to support teachers and staff.
• Demonstrate the stated Christian, interpersonal, organizational, communication, and professional qualities, including respecting confidentiality and submitting to the Head Administrator’s authority.

Benefits

• CCA pays for MAT and CPR/First Aid certification and any fees associated with additional required training.
• Child care will be provided during designated summer work, except during orientation week when childcare will be limited.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED