Office Clerk

Rusnak-PRM Pasadena•Pasadena, CA

5d•Onsite

About The Position

Our Human Resources Department in Pasadena is seeking an Office Clerk. This is a great opportunity to take your career to the next level. In this position, you will contribute to the success of Rusnak Group by administrative and clerical support in key areas as well as assisting with departmental projects and initiatives on an as-needed basis. Experience in Human Resources is not required.

Requirements

Required H.S. Diploma/GED.
At least eighteen (18) years of age.
Excellent interpersonal and customer service skills.
Strong verbal and written communication skills.
Current California Driver License with satisfactory Department of Motor Vehicle driving record.

Nice To Haves

A minimum of 1 year in position of Office Clerk or similar

Responsibilities

Effectively and efficiently maintains all file systems.
Maintains organization and filing systems in office and file rooms
Creates and Organizes various file types as needed
Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system
Searches for and retrieves information contained in files requested
Other file duties as assigned/needed
Efficiently executes key Administrative Tasks for the Entire Department
Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.
Assists with managing the telephone and voicemails of the general office phone line.
Schedules appointments and sends calendar invitations.
Compiles the new hire list.
Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors.
Coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.
Initiates and coordinates all shipping and mailing needs of department.
Prepares materials and documents for trainings and meetings.
Assists Human Resources Team in compiling forms, data and reports for projects.
Provides assistance during department personnel file and compliance audits.