Office Clerk IV - School No. 34 - 10 Months/35 Hours

RCSD•Rochester, NY

About The Position

This is an entry-level clerical position involving routine clerical tasks. Independent judgment is limited to applying standard procedures to specific cases. Personal-computer use for word processing and database entry is an integral part of the work. Employees receive detailed oral or written instructions for new, involved, or difficult assignments. Work is reviewed through supervisory observation, cross-checking, or another step in the clerical process. The employee works under the direct supervision of a higher-level employee and performs related work as required. A resume and Civil Service application are required. Depending on assignment, incumbents in school districts other than the City School District may also assist in a school health office, library, or resource center, or monitor study halls, libraries, and media centers. Candidates for Monroe County Government employment may be required to pass a pre-employment drug test, depending on the position duties.

Requirements

Graduation from high school or possession of an equivalency diploma; clerical experience may substitute for education on a year-for-year basis.
Working knowledge of basic arithmetic, punctuation and spelling rules, office terminology, practices, procedures, and equipment.
Ability to perform basic arithmetic and sort, arrange, and file material alphabetically or numerically.
Ability to locate materials in files and operate standard office equipment.
Ability to follow oral or written instructions and deal effectively with the public or office personnel.
Ability to obtain accurate and sufficient information from callers or visitors and take messages.
Ability to use a personal computer for word processing and database entry.
Ability to type from straight copy and, as needed, from rough drafts or detailed instructions.
Ability to write legibly and maintain records.
Ability to use a telephone courteously and efficiently.
Clerical aptitude, accuracy, and good judgment.
Physical condition commensurate with the demands of the position.
Submit a resume and Civil Service application.

Responsibilities

Type uncomplicated material, including memoranda, form letters, short correspondence, brief reports, simple records, vouchers, and requisitions.
Type more involved material as needed, including lengthy memoranda, correspondence, reports, statistical tabulations, and data.
Enter and extract data and information from a database.
Date-stamp, sort, and distribute mail to the appropriate office or employees.
Sort, index, and file correspondence, reports, memoranda, records, purchase orders, requisitions, applications, and other office material.
Pull material from files, conduct simple file searches, and maintain charge-out records.
Operate standard office equipment such as computers, copiers, and fax machines.
Check accounts, documents, reports, or records for clerical accuracy and completeness.
Extend and total arithmetic entries.
Collate assembled materials.
Organize materials for mailing and stuff envelopes by hand or with an envelope-stuffing machine.
Issue and record applications, licenses, and permits.
Relieve at the switchboard; answer telephone calls; provide routine information about office functions and services; refer calls; and take messages.
Greet visitors, provide information, direct or announce visitors, and assist with appointments as an office receptionist.
Receive remittances by mail or in person, issue receipts, and maintain records.
Post to simple financial records.
When assigned to a school district other than the City School District, assist the nurse teacher in the school health office, interact with students, provide minor first aid, and arrange transportation for ill or injured children.
When assigned to a school district other than the City School District, assist in libraries and resource centers by filing materials and checking and shelving books.
When assigned to a school district other than the City School District, monitor study halls, libraries, and media centers.