Office Clerk IV School No. 34 10 Months/35 Hours

Rochester City School District•Rochester, NY

7h•$17 - $18

About The Position

This is entry-level clerical work involving routine clerical tasks. Independent judgment is limited to applying standard procedures to specific cases. Personal-computer use for word processing and database entry is an integral part of the position. Employees receive detailed oral and/or written instructions for new, involved, or difficult assignments. Work is reviewed through supervisory observation, cross-checking, or another step in the clerical process. The employee reports to and works under the direct supervision of a higher-level employee, and performs related work as required. The position is at School No. 34 and is listed as 10 months/35 hours. A resume and Civil Service application are required. Depending on position duties, candidates for employment with Monroe County Government may be required to pass a pre-employment drug test.

Requirements

Graduation from high school or possession of an equivalency diploma; clerical experience may substitute for missing education on a year-for-year basis.
Working knowledge of basic arithmetic, punctuation and spelling, and office terminology, practices, procedures, and equipment.
Ability to perform basic arithmetic; sort, arrange, and file materials alphabetically or numerically; locate materials in files; and operate standard office equipment.
Ability to follow oral or written instructions and deal effectively with the public or office personnel.
Ability to obtain accurate and sufficient information from callers or visitors and take messages.
Ability to use a personal computer for word processing and database entry; type from straight copy and, as needed, from rough draft or detailed instructions; and write legibly.
Record-keeping ability and ability to use a telephone courteously and efficiently.
Clerical aptitude, accuracy, good judgment, and physical condition commensurate with the demands of the position.
Resume and Civil Service application required.
Depending on the position duties, candidates for employment with Monroe County Government may be required to pass a pre-employment drug test.

Responsibilities

Type uncomplicated materials, including memoranda, form letters, short correspondence, brief reports, simple records, vouchers, and requisitions; type more involved materials as needed.
Enter and extract data and information from a database.
Date-stamp, sort, and distribute mail to the appropriate office or employees.
Sort, index, and file correspondence, reports, memoranda, records, purchase orders, requisitions, applications, and other office materials.
Retrieve materials from files, conduct simple file searches, and maintain charge-out records.
Operate standard office equipment, including computers, copiers, and fax machines.
Check accounts, documents, reports, and records for clerical accuracy and completeness.
Extend and total arithmetic entries.
Collate assembled materials.
Organize materials for mailing and stuff envelopes by hand or machine.
Issue and record applications, licenses, and permits.
Relieve at the switchboard; answer telephone calls; obtain and provide routine information about office functions and services; refer calls or take messages.
Greet visitors, provide information, direct them to the proper office, or announce visitors and appointments.
Receive remittances by mail or in person, issue receipts, and record transactions.
Post to simple financial records.
When assigned to a school district other than the City School District, assist the nurse teacher in a school health office, interact with students, provide minor first aid, and arrange transportation for ill or injured children.
When assigned to a school district other than the City School District, assist in libraries and resource centers by filing materials and checking and shelving books.
When assigned to a school district other than the City School District, monitor study halls, libraries, and media centers.