Office Clerk IV Bilingual - School No. 33 - Dr. Iris J. Bannister - 10 Months/35 Hours

RCSD•Rochester, NY

6d•Onsite

About The Position

This is an entry-level clerical position involving responsibility for performing routine clerical tasks. Independent judgment is limited to applying standard procedures to specific cases. Fluency in both Spanish and English is required, and typing is an integral part of the role. Employees receive detailed instructions for assignments and their work is reviewed by a supervisor. The role requires the ability to perform a variety of office tasks, including typing, filing, operating office equipment, and interacting with the public.

Requirements

Fluency in Spanish and English (oral and written).
Typing at a rate of 25 words per minute.
Ability to type material from straight copy and as needed from rough draft, detailed instructions, or dictating machine.
Ability to obtain accurate and sufficient information from callers or visitors and to take messages.
Ability to use a telephone in a courteous and efficient manner.
Graduation from high school or possession of a high school equivalency diploma.
Clerical aptitude.
Accuracy.
Tact and courtesy.
Health commensurate with the demands of the position.

Nice To Haves

Where education is lacking, clerical experience may be substituted on a year-for-year basis.

Responsibilities

Types uncomplicated material such as memoranda, form letters, short correspondence, brief reports, simple records, vouchers, requisitions.
Types more involved material as needed such as lengthy memoranda, correspondence, reports, statistical tabulations and data.
Date stamps, sorts, and distributes mail to appropriate office and/or employees.
Sorts, indexes, and files correspondence, reports, memoranda, records, purchase orders, requisitions, applications, and other office material.
Pulls material from files, makes simple file searches, maintains charge-out records.
Operates a variety of office equipment such as a typewriter, electronic work station, desk calculator, adding machine, and photo copier.
Checks accounts, documents, reports, and/or records for clerical accuracy and completeness.
Extends and totals arithmetic entries.
Collates assembled materials.
Organizes materials for mailing and stuffs envelopes by hand or envelope stuffing machine.
Transfers information from original source documents making entry on control cards, logs, or data sheets.
Types and records applications, licenses, permits.
Relieves at switchboard, answers telephone and obtains and gives out routine information about office functions and services, refers calls to proper office and personnel, or takes messages.
Acts as office receptionist by greeting visitors, obtaining and giving out information, directing visitors to proper office, or announcing visitors and appointments.
Receives remittances by mail or in person, issues receipts and records.
Posts to simple financial records.