Office Clerk IV Bilingual School No. 9 10 Months/35 Hours

Rochester City School District•Rochester, NY

6d•$18 - $20

About The Position

This is entry-level clerical work involving routine clerical tasks, with independent judgment limited to applying standard procedures to specific cases. The employee must be fluent in Spanish and English, and typing is an integral part of the position. Detailed oral and/or written instructions are provided for new, involved, or difficult assignments. Work is reviewed through supervisory observation, cross-checking, or other steps in the clerical process. The position receives direct supervision from a higher-level clerical employee or an administrator who can assist with difficult or policy-related problems. Related work is performed as required. The role involves typing and processing office materials; handling mail, files, records, and routine financial documents; operating office equipment; answering phones and assisting visitors; and providing information in English and Spanish. The position requires a high school diploma or equivalent, though clerical experience may substitute for missing education on a year-for-year basis.

Requirements

Graduation from high school or possession of a high school equivalency diploma; clerical experience may substitute for missing education on a year-for-year basis.
Fluency in Spanish and English, orally and in writing.
Ability to type at a rate of 25 words per minute.
Working knowledge of basic arithmetic, punctuation, spelling, office terminology, practices, procedures, and equipment.
Ability to perform basic arithmetic; sort, arrange, and file materials alphabetically or numerically; locate materials in files; and follow oral or written instructions.
Ability to operate office equipment, including an electronic workstation, typewriter, calculator, adding machine, and photocopier.
Ability to deal effectively with the public and office personnel; obtain accurate and sufficient information from callers or visitors; take messages; and use a telephone courteously and efficiently.
Ability to type from straight copy and, as needed, from rough drafts, detailed instructions, or a dictating machine; write legibly; and maintain records.
Clerical aptitude, accuracy, tact, courtesy, and health commensurate with the demands of the position.

Responsibilities

Types uncomplicated materials, including memoranda, form letters, short correspondence, brief reports, simple records, vouchers, and requisitions.
Types more involved materials as needed, including lengthy memoranda, correspondence, reports, and statistical tabulations and data.
Date-stamps, sorts, and distributes mail to the appropriate office or employees.
Sorts, indexes, and files correspondence, reports, memoranda, records, purchase orders, requisitions, applications, and other office materials.
Retrieves material from files, conducts simple file searches, and maintains charge-out records.
Operates office equipment such as a typewriter, electronic workstation, desk calculator, adding machine, and photocopier.
Checks accounts, documents, reports, and records for clerical accuracy and completeness.
Extends and totals arithmetic entries and posts to simple financial records.
Collates assembled materials and prepares materials for mailing, including stuffing envelopes by hand or machine.
Transfers information from source documents to control cards, logs, or data sheets.
Types and records applications, licenses, and permits.
Provides switchboard coverage; answers telephones, gives routine information about office functions and services, refers calls, and takes messages.
Uses English and Spanish orally and in writing.
Greets visitors, provides information, directs them to the appropriate office, and announces visitors and appointments.
Receives remittances by mail or in person, issues receipts, and records transactions.