Office Clerk Intern

SAVE THE CHILDREN-CANADA•Toronto, ON

9d•Onsite

About The Position

Save the Children believes every child has the right to a future. In Canada and around the world, we do whatever it takes – every day and in times of crisis – to support children to fulfill their rights to a healthy start in life, the opportunity to learn, and protection from harm. With over 100 years of experience, Save the Children is the world’s first and leading independent children’s organization – transforming lives and the future we share. Reporting to the Executive Assistant, the Intern, Office Clerk will ensure the safe and smooth day-to-day in-office administration and operations of Save the Children in the Toronto Office. Main responsibilities include taking the initiative to action tasks by entering data, organizing files, managing office supplies and vendors, support in-office employees and visitors with various requests, and supporting the executive assistants. Handles confidential information.

Requirements

Be between 15 and 30 years of age at the beginning of the employment period
Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canadian accordance with relevant provincial or territorial legislation and regulations
Be a post-secondary student returning to school in the Fall.
Current student enrolled in or recently graduated from an Administrative school program, meeting Canada Summer Jobs eligibility criteria.
Customer service experience.
Excellent communication, interpersonal, and teamwork skills for diverse audiences to build strong working relationships across cultural and organizational settings, both internally and externally.
Demonstrated project management experience for task execution of assigned objectives supported by proficiency with MS Office tools and relevant technologies.
Ability to work under pressure within tight timelines to achieve SCC objectives.
Displays analytical and problem-solving skills to support initiatives with demonstrated adaptability to support change management for successful task implementation.
Applies judgment and make sound decisions that are accountable, justifiable, and in adherence to policies and procedures.

Responsibilities

Prepare record, monitor and keep track of assigned administrative tasks with confidential discretion. This may include mail and courier support services
Follow up and liaise with vendors and property management. Place service calls.
Perform administrative work including, but not limited to, arranging meetings, taking meeting minutes and storing files as determined and assigned by management.
Maintain and monitor inventory levels of office and kitchen supplies and stationery items and reorder the same. Ensure the office and all meeting spaces is tidy and clean
Welcome visitors in a courteous, polite and professional manner. If applicable, inform appropriate team members about the visitors and direct visitors to them.
Assist with event planning and coordination. Provide support to team members at events whether on-site or off-site.
Receive incoming phone calls in a professional manner, answer general inquiries and/or routing these calls to the appropriate department/personnel, as necessary.
Provide excellent customer services to build trusting relationships in a positive goal-oriented manner and approach.
Maintain a reception area that is neat and tidy by complying with organizational procedures, rules, and regulations.
Contribute to team efforts by accomplishing results, goals and targets in an effective and timely manner.
Perform and assist with other duties as determined and assigned by management.