Office & Billing Administrator

CENTURY FIRE PROTECTION LLC • Powell, TN

5d • Onsite

About The Position

Responsible for supporting the day-to-day operations of the field office, focusing on billing and collections, vehicle administration, and front-office duties; ensures the office runs smoothly, and stays in compliance.

Requirements

• High School Diploma or GED
• Two or more years related experience and/or training; or equivalent combination of education and experience.
• Microsoft Office to include Word, Excel.

Responsibilities

• Process division billing and collections, including contract invoicing, payment tracking, customer communication, and timely follow-up to ensure accurate revenue processing.
• Administer job and contract setup, including entering jobs and change orders in D365, maintaining executed contracts, and organizing complete project files.
• Prepare and distribute operations reports, collections reports, and weekly corporate reporting packages.
• Support job cost and purchasing functions, including issuing purchase orders, assisting with job cost clearing, and coordinating invoice receipts from appropriate parties.
• Provide office administrative support, answering and directing calls, managing mail, notarizing documents, and maintaining organized records.
• Coordinate inspections and compliance activities, including scheduling Fire Marshal inspections for completed projects.
• Assist with company vehicle administration, including title and registration processing and scheduling vehicle maintenance.
• Support daily office activities and vendor communication, including ordering supplies, coordinating with cleaning services, and assisting with other administrative tasks to help keep operations running smoothly, as requested.

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance including Critical Illness, Hospitalization & Accident

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED