Office Automation Specialist II - 64029654

State of Florida • Orlando, FL

7d • Onsite

About The Position

This is a full-time, in-office position with the Florida Department of Health in Orange County. The role involves performing IT purchases, managing procurement processes, tracking subscriptions and cellular technology, maintaining inventory, and providing administrative and Tier 1 IT support. The position may also require performing emergency duties as needed.

Requirements

• Must have at least 2 years’ experience performing administrative support duties such as preparing documents, scheduling meetings, managing calendars, organizing files, or coordinating office activities.
• Must have at least 2 years’ experience with purchasing or procurement tasks such as preparing requisitions, tracking orders, reconciling invoices, and maintaining inventory of office supplies.
• Current authorization to work in the United States without employer sponsorship.
• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency.
• Ability to learn and stay up-to date with purchasing applications to process purchases.
• Ability to use AOD application to process purchases, invoice, receive and manage encumbrances.
• Ability to track and maintain new and existing cellular orders and inventory.
• Ability to use AIMS to process receipt and tagging of new equipment.
• Skill in organizing tasks and managing projects.
• Organizational skills necessary for project planning, implementation, and monitoring.
• Knowledge in the use of computer software programs such as Outlook, Excel, PowerPoint, and Teams.
• Ability to provide I.T. Tier 1 support.
• Must be able to learn and communicate effectively, orally and in writing, in English.

Responsibilities

• Perform all IT purchases as needed.
• Create procurement and encumbrances for supplies, services and equipment for the Information Technology program.
• Prepare all purchasing requisitions, receive invoices, and reconcile them in the AOD system.
• Manage encumbrance balances of purchase orders, submit invoices, coordinate with the Business office and program managers for updated billing codes.
• Track to pay and maintain a working catalog of all Monthly and Yearly subscription renewals.
• Track and maintain all FDOH-Orange cellular technology, including activation of new and transferring older issued cell phones.
• Inventory and maintain a master list of all FDOH-Orange cell phones issued by Verizon and ATT First net.
• Maintain a master list to include Vendor billing account #s and device types, with billing codes, date of purchase and date received from vendor.
• Log new inventory into the statewide Asset Management System.
• Log and track equipment, help coordinate audits of all technology assets including yearly county and state inventories.
• Assist Facilities with their procurement needs as well, including purchase requisitions, receiving invoices, and reconciling them in the AOD system.
• Assist managing the IT storage and setup room, including the organization of all equipment to be stored, deployed, or salvaged.
• Assist IT Director with coordinating schedules, meetings, projects and preparing travel plans for the team.
• Provide administrative tasks and support.
• Assist IT technical staff with imaging of computers, deployments and moves as needed.
• Performs related work as required.
• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency.
• May include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Emergency duties may also include in-state and/or out-of-state deployment.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed