DOC Pinckneyville CC Record Office Associate

State of Illinois•Perry, GA

10d•Onsite

About The Position

Pinckneyville Correctional Center is seeking a detailed Office Associate to perform a variety of clerical functions in the Records Office. The ideal candidate will keyboard complex reports, documents, forms and memorandums, and organize/maintain individuals in custody master files. In addition, they will respond to inquiries in person and by phone, as well as utilize automated office equipment to complete tasks. If you are interested in this position, please follow the instructions on the posting. We encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
Requires ability to keyboard accurately at 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Performs complex clerical duties throughout the Record Office.
Prepares dress outs and packets for individuals in custody who are being transferred.
Composes and keyboards correspondence to outside agencies including the sheriff’s office, police state attorneys, and courts.
Provides information in response to telephone requests for authorized personnel inside and outside the agency.
Maintains individual in custody master files.
Prepares and distributes daily individual in custody movement coordinating with County/Placement Office.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Benefits

Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 days annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources