Office Associate - Hoyt Shared Staff Center

University of Wyoming Research and Economic Development • Laramie, WY

11d • $38,700 - $45,408 • Onsite

About The Position

The Office Associate performs advanced office, administrative, and management-support tasks for the Hoyt Hall Shared Staff Center, serving the Departments of English and Modern & Classical Languages. The role serves as the front office for students, faculty, staff, and visitors, and supports departmental information, records, bookkeeping, scheduling, office operations, and special projects. The position is on campus and must be available to support campus customers.

Requirements

• High school diploma or GED.
• Two years of progressively responsible work-related experience.
• Applicants must provide the average hours worked per week for all current and previous positions.
• Must be eligible to work in the United States; work authorization or visa sponsorship is unavailable.

Nice To Haves

• Associate’s degree and/or an equivalent combination of education and experience.
• Experience with electronic and paper record keeping.
• Experience in an office or customer service role.
• Experience with Banner, WyoCloud, or similar university systems.
• Experience in higher education.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the front office for the Hoyt Hall Shared Staff Center, assisting students, faculty, staff, and visitors for the Departments of English and Modern & Classical Languages.
• Perform administrative tasks and projects; analyze, process, and maintain information.
• Assist the supervisor by researching problems and providing resolutions as directed.
• Perform bookkeeping duties, including p-card reconciliations and reimbursements.
• Organize data and oversee office functions as required.
• Maintain records and prepare reports as needed, including course scheduling in Banner.
• Perform marketing, website, and special-event projects and tasks as needed.
• Explain department and University procedures to students, faculty, and staff.
• Perform special projects as directed.
• Guide and assist with supervision of student employees as required.
• Assist with departmental budget planning, including research and preparation of financial reports, as needed.
• Assist with revising forms and office procedures.

Benefits

• Retirement contributions, with the State contributing over 15% of gross salary and total contributions exceeding 19% when including the mandatory employee contribution.
• Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
• Vacation leave, sick leave, paid holidays, and paid winter closure.
• Tuition waivers for employees and eligible dependents.
• Wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED