Office Associate - Hoyt Shared Staff Center

University of Wyoming • Laramie, NY

10d • Onsite

About The Position

The Office Associate performs advanced office, administrative, and management support tasks for the Hoyt Hall Shared Staff Center, serving the Departments of English and Modern & Classical Languages. The role serves as the front office for students, faculty, staff, and visitors, and supports department operations through information processing, bookkeeping, recordkeeping, reporting, course scheduling, and office coordination. The position is on campus and requires the successful candidate to be eligible to work in the United States; work authorization or visa sponsorship is not available.

The role may also support marketing, website, special-event, budget-planning, and financial-reporting projects, revise forms and office procedures, and guide or assist with the supervision of student employees. The position will remain open until filled; complete applications received by 11/10/2026 receive full consideration.

Requirements

• High school diploma or GED.
• Two years of progressively responsible, work-related experience.
• Applicants must provide the average hours worked per week for current and previous positions so that part-time experience can be prorated.
• Must be eligible to work in the United States; work authorization or work visa sponsorship is not available.
• Must be available to work on campus.

Nice To Haves

• Associate degree and/or equivalent combination of education and experience.
• Experience with electronic and paper recordkeeping.
• Experience in an office or customer service role.
• Experience with Banner, WyoCloud, or similar university systems.
• Experience in higher education.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the front office for the Hoyt Hall Shared Staff Center and assist students, faculty, staff, and visitors for the Departments of English and Modern & Classical Languages.
• Perform administrative tasks and projects.
• Analyze, process, and maintain information.
• Research problems and provide resolutions as directed by the supervisor.
• Perform bookkeeping duties, including p-card reconciliations and reimbursements.
• Organize data and oversee office functions as required.
• Maintain records and prepare reports as needed, including course scheduling in Banner.
• Perform marketing, website, and special-event projects and tasks as needed.
• Explain department and University procedures to students, faculty, and staff.
• Perform special projects as directed.
• Guide and assist with the supervision of student employees as required.
• Assist with departmental budget planning, including research and preparation of financial reports, as needed.
• Assist with revisions to forms and office procedures.

Benefits

• State retirement contributions exceeding 15% of gross salary; combined with the mandatory employee contribution, total contributions exceed 19%.
• Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
• Vacation leave, sick leave, paid holidays, and paid winter closure.
• Tuition waivers for employees and eligible dependents.
• Wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED