Public Health Nursing - Administrative Assistant

State of Maine•Augusta, GA

5d•Hybrid

About The Position

The Maine CDC Public Health Nursing Division (PHN) provides home visiting services to families with diverse needs, including perinatal individuals, infants, individuals with tuberculosis, older adults, and individuals, schools, and communities needing immunizations. The role of the Office Associate II within the Maine CDC Public Health Nursing Division (PHN) is to provide office and administrative support to the Division. This position requires working knowledge of contemporary office practices and etiquette, as well as office equipment and software, to perform a wide range of clerical duties. In this position, you will work closely with the Cradle ME Referral System and the PHN team to ensure that the needs of families in Maine referred to PHN are addressed in a timely manner. Your responsibilities require the ability to prioritize emerging Division needs, make independent decisions, have intimate knowledge of internal processes and standing procedures, and strong written and oral communication skills.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Nice To Haves

Knowledge and experience with referral systems
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, etc.
Knowledge and experience working within electronic health records
Knowledge and experience in medical billing

Responsibilities

Create medical charts for new referrals
Order office and clinical supplies for field nurses
Answer and direct phone calls
Manage invoices, packing slips, and statements from vendors including vaccine shipments
Prepare prenatal, postpartum, and older adult admission packets
Support the management of vaccine storage and handling requirements
Complete occasional data entry in a timely manner
Receive PHN communications including mail, fax, and phone calls
Support recruitment efforts through outreach to candidates and scheduling of interviews
Support PHN community events
Complete all required education
Perform routine duties such as schedule meetings, reserve meeting space, and review documents to respond to requests.

Benefits

13 paid holidays
3+ weeks of vacation leave annually
12 days of sick leave per year
Health Insurance Coverage (State of Maine pays 85%-95% of employee-only premiums)
Health Insurance Premium Credit (Participation decreases employee-only premiums by 5%)
Dental Insurance (State of Maine pays 100% of employee-only dental premiums)
Retirement Plan (State contributes 14.06% of employee's pay towards MainePERS)
Gym Membership Reimbursement (up to $40 per month)
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness eligibility
Living Resources Program (employee assistance program)
Six weeks of fully paid parental leave
Voluntary Deferred Compensation (MaineSaves 457(b) account)