Office Assistant

Habitat for Humanity of Orange County NC•Chapel Hill, NC

23h•Onsite

About The Position

The Office Assistant will advance Habitat's mission and organizational goals through effective office operations and administrative support. This role is responsible for ensuring the day-to-day functionality, organization, and professionalism of the office environment. This is a part-time, hourly position, working an average of 25 hours per week. This position requires a consistent in-office presence during core hours (e.g., 10:00 AM – 3:00 PM, Monday through Friday) to serve as the first point of contact for visitors and support daily office needs. Additional hours may be scheduled based on organizational needs. Due to the nature of the role, this position is not eligible for hybrid or remote work. This position reports to the Human Resources Manager.

Requirements

Associate's degree or equivalent education and/or experience.
Demonstrable experience in working productively and positively as a member of a team.
Demonstrable experience using Microsoft Office applications.
At least one year of experience working in a busy office environment.

Nice To Haves

English/Spanish bilingual a plus.

Responsibilities

Serve as first-point-of-contact and respond to all inquiries made via email, telephone, postal mail, and in person.
Maintain a clean, organized, and fully functional office environment.
Purchase and maintain office supplies and equipment.
Pick-up/drop-off mail daily at mailbox, distribute to staff mailboxes, and deposit checks.
Record and disseminate minutes from monthly staff meetings.
Send appropriate correspondence and mailings in a timely manner.
Set up the conference rooms for internal and external meetings.
Provide logistical support for special events and internal meetings.
Order catering for meetings.
Submit quarterly ASR reporting to HFHI.
Provide basic technology troubleshooting support (printers, conference room setup, Teams/Zoom, etc.) and coordinate with IT vendors as needed.
Organize logistics for annual board retreat, staff retreat, and other meetings.
Assist with and/or complete other projects as assigned.
Help with travel arrangements for staff.
Perform administrative support tasks as requested by the leadership team.
Provide administrative support to Human Resources, including scheduling interviews and maintaining interview logistics.
Assist with onboarding coordination (background checks, paperwork tracking, workspace setup, benefits enrollment logistics).
Maintain employee files and ensure documentation is properly organized and filed.
Track required trainings and certifications and send reminders as needed.
Assist with benefits administration support and employee communications as directed.
Maintain confidentiality of sensitive employee information.
Assist with annual audit and year-end activities.
Audit vendors to ensure ACH, contact and W9 information is correct.
Send quarterly Operating bank account statements to treasurer.
Other duties as assigned by the VP-Finance.