Student Employment: Office of International Students & Scholars Office Assistant- Fall 2026

Quinnipiac University•Hamden, CT

123d•Onsite

About The Position

The Office of International Students & Scholars (OISS) is seeking a Student Employment Office Assistant for Fall 2026. This role is crucial for creating a welcoming and supportive environment for international students, serving as the first point of contact. The assistant will manage front desk operations, provide administrative support, contribute to graphic design and social media efforts, and assist in event planning and execution. This position offers a creative opportunity to shape the office's digital presence and enhance the international student experience.

Requirements

Currently enrolled undergraduate or graduate student at Quinnipiac University in good academic standing.
Excellent time management and multitasking abilities.
Capable of working independently and collaboratively in a fast-paced environment.
Strong verbal and written communication skills.
Ability to interact professionally and courteously with diverse populations.
Experience with office tasks such as digital organization, data entry, scheduling, project-based researching and handling confidential information.
Comfortable working in a fast-paced, dynamic environment.
Strong editing and proofreading abilities with attention to tone, clarity, and cultural inclusivity.
Familiarity with social media platforms, especially Instagram, as tools for engagement and outreach.
Ability to assist with event planning, logistics, and on-site coordination.
Demonstrated leadership and professionalism.
Creativity and innovation to generate and implement novel solutions to complex challenges.

Nice To Haves

Experience using Canva or similar tools to create flyers, posters, videos, and digital content.
Previous engagement with OISS programming and involvement in OISS volunteer leadership opportunities (Global Partner, International Student Advisory Board).
Familiarity with issues impacting international students, such as F-1/J-1 visa regulations, work authorizations, common procedures (SSN, DMV, etc.), and cultural adjustment.

Responsibilities

Manage walk-ins, greeting and assisting students, staff, and visitors professionally and courteously.
Answer incoming calls and respond to emails promptly and courteously.
Provide accurate guidance on common questions related to international student services and refer complex inquiries to appropriate staff.
Maintain accurate and up-to-date records, including student documentation and requests.
Conduct research on topics relevant to international student life and compile findings into summaries or reports.
Assist with general office tasks such as filing, photocopying, and supply inventory.
Handle sensitive information with discretion and maintain professionalism.
Create visually appealing flyers, posters, and digital graphics to promote events, programs, and services.
Assist in curating and scheduling content for OISS social media platforms.
Draft, design, and distribute the weekly International Student Newsletter.
Record, edit, and publish engaging short-form video content for OISS channels.
Assist in the logistical planning of OISS events, including materials preparation, catering, and setup.
Provide on-site support during events, including registration, welcoming attendees, and troubleshooting.
Collaborate with OISS staff and student leaders to ensure events are inclusive and well-organized.