CA Corp Construction Office Assistant

Olen Properties•Newport Beach, CA

22h•$58,000 - $65,000•Onsite

About The Position

Responsible for providing administrative support to the Construction Department as needed. This position is the primary support for the Director of Construction and the Construction Project Coordinator. For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties.

Requirements

Exceptional oral and written communication and interpersonal skills
Ability to read and analyze complex reports and interpret business correspondence
Ability to write comprehensive business correspondence
Ability to read and interpret construction plans, drawings and specifications
Professional appearance and demeanor at all times
Strong computer skills including Excel, Word, Outlook and Share Point
Demonstrates initiative, professionalism, integrity, and exercises confidentiality of all areas of performance
Enthusiasm and motivation
Good customer service and communication skills
Team player attitude
Ability to speak, read, write and understand the English language
Ability to compute rates, ratio and percentage.
Ability to apply common sense understanding to carry out instruction furnished in written, oral or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Regularly required to talk, hear, and see.
Frequently required to stand, walk, sit, and use hands and fingers to handle or feel objects.
Occasionally required to reach with hands and arms, and climb or balance.
Must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Nice To Haves

Business school or Associate degree is a plus.
Knowledge and experience in tenant improvement construction a plus
Will assist in meeting the company goal of going paperless
The ability to speak Spanish is a plus

Responsibilities

Maintain and update various Construction Reports
Create, file and distribute construction-related documents, as needed.
Review Subcontractor purchase order and change order requests and submit to Director of Construction for approval.
Prepare purchase orders and change orders
Set up, maintain and close out of all Tenant Improvement files
Maintain construction department document filing, as directed
Create Agenda and take minutes of Tenant Improvement meetings for distribution
Update and send out Tenant Improvement Weekly Project Reports
Maintain Project List with current information
Keep Plan Room neat and orderly
Work on special projects, as needed
Travel to jobsites, as needed
Assist with Corporate Office front desk coverage, as needed
Other duties as assigned