Office Assistant
About The Position
Under close supervision, performs basic office administrative duties such as answering unit/department telephones and greeting visitors according to departmental procedure. Screens calls and takes messages or refers caller/visitor to appropriate staff member. May page staff member if necessary. Receives, opens, dates, and distributes incoming mail to appropriate employee. Prepares and mails outgoing correspondence and information. May type labels, envelopes, routine forms and correspondence. Sets up, organizes, and maintains various departmental files according to established procedures. Picks up and delivers materials and packages to and from couriers and courier services. Provides back-up coverage for absent employees as necessary. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms. Completes purchase requisitions and receives supplies. Gathers, verifies and collates information as requested. Maintains departmental records and logs and generates required reports. May use computer to verify and/or research information. May enter data into a computer database. Performs related responsibilities as required.
Requirements
- A high school diploma or equivalent.
Responsibilities
- Answers unit/department telephones and greets visitors.
- Screens calls and takes messages or refers caller/visitor to appropriate staff member.
- Receives, opens, dates, and distributes incoming mail.
- Prepares and mails outgoing correspondence and information.
- Types labels, envelopes, routine forms and correspondence.
- Sets up, organizes, and maintains various departmental files.
- Picks up and delivers materials and packages to and from couriers.
- Provides back-up coverage for absent employees.
- Operates standard office equipment including telephones, copiers, fax machines, and computers.
- Inventories, orders, and maintains office supplies and forms.
- Completes purchase requisitions and receives supplies.
- Gathers, verifies and collates information as requested.
- Maintains departmental records and logs and generates required reports.
- Uses computer to verify and/or research information.
- Enters data into a computer database.
Benefits
- Comprehensive health benefits that start day 1
- Student Loan Repayment Assistance & Reimbursement Programs
- Family-focused benefits
- Wellness incentives
- Ongoing mentorship, development, leadership programs
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
