Part Time Office Assistant

City of Alameda • Alameda, CA

3d • Onsite

About The Position

The City of Alameda's Fire Department is excited to announce the opening of a part time administrative support opportunity for a part time Office Assistant. The Office Assistant will provide vital clerical and operational support to maintain efficiency and resiliency within Fire Administration.

Requirements

• Graduation from high school.
• Three years of highly responsible clerical experience.
• Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee's ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position.
• Must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).

Nice To Haves

• Experience coordinating office activities, workflow and operating procedures is desirable.

Responsibilities

• Maintaining accurate records for operations, personnel, and inventory.
• Managing incoming and outgoing mail, emails, letters, and phone calls, and fielding questions from the public and staff related to Fire Prevention, EMS, and general administration.
• Assisting residents visiting Fire Administration, including collecting payments for Fire Prevention services.
• Organizing calendars for meetings, training sessions, and departmental activities.
• Assisting with the creation and formatting of reports, presentations, and official documents.
• Assisting with record keeping and filing to support departmental operations and compliance.
• Providing front desk customer support and performing general office duties such as filing, photocopying, and ordering supplies for the department.
• Working across multiple platforms including Microsoft Office Suite, Accela, and ImageTrend, along with other departmental software as needed.
• Serving as backup support for EMS, Training, and Fire Prevention as needed.

Benefits

• Enrollment in Public Alternative Retirement Service.
• Paid Sick Leave: Part time employees accrue 1 hour of paid sick leave for every 30 hours worked.
• Optional enrollment in Deferred Compensation, aka, 457.
• Optional enrollment in Transportation Saving Account.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED