Part-time Office Assistant

Sandy Hook Promise • Newtown, CT

4d • $24 - $24 • Hybrid

About The Position

Sandy Hook Promise (SHP) is a national nonprofit organization dedicated to preventing school shootings and other acts of violence. Their mission is to educate and empower youth and adults through evidence-informed Know the Signs prevention programs, teaching how to identify and help individuals in crisis. SHP also advocates for school safety, youth mental health, and responsible gun ownership through policy and partnerships. The organization was founded by family members of victims from the Sandy Hook Elementary School shooting. SHP values belonging, community, engagement, and respect, actively seeking diverse perspectives and experiences to foster an inclusive work environment where all employees feel valued and heard. This part-time, in-person role is based at Promise House in Newtown, Connecticut, averaging 15-25 hours per week, with potential for additional hours and limited remote work for non-onsite tasks. Applicants must reside within commuting distance of Newtown, CT.

Requirements

• Prior experience as an Administrative Assistant, Office Assistant, Receptionist, or in a similar administrative support role, with the ability to communicate professionally and effectively adapt to the needs of employees, donors, and visitors.
• Ability to maintain strict confidentiality when handling sensitive mail, HR documents, donor information, executive materials, and anything else related to the work.
• Experience managing calendars and coordinating schedules using digital tools.
• Strong phone communication, active listening, and clear written communication for email correspondence.
• Demonstrates accuracy and thoroughness in administrative and clerical tasks.
• Comfortable shifting between tasks and supporting different departments as needs arise.
• Ability to take clear, accurate notes when supporting meetings or executive needs.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to work independently with minimal supervision.
• Willingness to reference and use data in daily tasks.
• Local availability: Resides within commuting distance of Newtown, CT and able to work onsite weekly.
• Ability to lift 20–25 lbs. (ex., mail packages, office supplies, etc.)
• Ability to stand and walk around the office for short periods.
• Ability to operate standard office equipment (copiers, scanners, postage machines)

Responsibilities

• Support day-to-day office operations, including sorting checks, making copies, scanning and routing confidential mail, and assisting with basic office maintenance tasks.
• Maintain strict confidentiality when handling sensitive mail, HR documents, donor information, executive materials, and any other protected or sensitive information.
• Provide backup administrative support to the Chief Executive Officer, Co-Founder, and Chief of Staff as needed, including calendaring, scheduling, notetaking, coordinating speaking engagements and media, travel arrangements, and expense reporting; assume full administrative coverage during the absence of the Executive Administrator.
• Serve as a backup for weekly mail handling, including participating in required two-person protocols for opening and processing mail and ensuring the secure, confidential handling of sensitive documents.
• Help source and purchase gifts as part of employee recognition efforts and coordinate logistics for Senior leadership and org-wide retreats, meetings, and/or events.
• Work collaboratively with teammates across departments to support shared goals and ensure smooth organizational operations.
• Demonstrate a basic understanding of data literacy and a willingness to use and reference data in daily work.
• Perform additional administrative tasks based on organizational needs.
• A commitment to SHP’s mission and values.
• Other duties as identified given organizational needs.

Benefits

• Employer paid Employee Assistance Program
• Remote office support for eligible tasks, including a laptop, home office reimbursement, and a combined monthly cellphone and Wi-Fi reimbursement up to $45.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed