Office Assistant - Litchfield

Haug Implement Co•Litchfield, MN

13d•Onsite

About The Position

This position is responsible for a variety of administrative and bookkeeping tasks to support the dealership's operations. The Office Assistant will handle customer interactions, manage accounts, process invoices, maintain records, and ensure the smooth functioning of the office environment. The role requires attention to detail, strong organizational skills, and the ability to work independently while maintaining positive working relationships.

Requirements

1+ years in an administrative assistant or bookkeeper position preferred
Administrative Assistant degree or Accounting/Finance discipline preferred
Understands of accounting fundamentals such as debits, credits, AR, AP and budgets
Ability to use standard desktop applications like Microsoft Office and internet functions
High attention to detail
Ability to bend, lift and carry up to 30 pounds
Valid driver’s license with an insurable driving record required

Responsibilities

Answers phone, redirects calls, takes detailed messages and communicates messages
Greets customers on the phone and in person
Communicates with others to answer questions or resolve issues
Reconciles cash, checks, and credit card payments with invoices and prepares bank deposits
Manages customer accounts
Processes and redistributes dealership e-mail
Reconciles petty cash
Sets up JD Financial accounts
Processes parts invoices for AP
Takes photos of used equipment and uploads to internet
Submits supporting purchase order paperwork to Willmar location
Creates, prints, and distributes sales reports to both locations
Generates and sends warranty letters for both locations
Corrects, updates, and submits timesheets for Litchfield location
Enters daily time worked into payroll spreadsheets
Tracks, orders and manages office, breakroom, vending and other supplies
Picks up, opens, and distributes incoming mail and runs errands for dealership as required
Completes training required for the development of skills and knowledge
Performs other duties as assigned
Maintains a clean work area and performs work in a neat and orderly fashion
Maintains a tidy, professional personal appearance
Reports to work on time
Employs good time-management skills and has the ability to work independently
Demonstrates good work ethic
Communicates effectively one-on-one and in groups
Maintains positive, professional working relationships dealership wide
Works cooperatively with co-workers and management
Exhibits a constant commitment to customer service, promoting the dealership to customers
Follows all safety rules and regulations in performing work assignments
Completes required training
Maintains current knowledge of John Deere and competitive products