Temporary Office Assistant - 8.0 Hours - North Medford High School

Medford School District, 549C•Medford, OR

1d•Onsite

About The Position

This is a temporary 8.0 hour per day position to begin immediately, with an estimated end date in mid-February. The Office Assistant performs various complex clerical work requiring initiative and judgment in organizing work procedures with only occasional checking by the supervisor. The mission of Medford SD 549C is: ALL Own Their Present and Future, ALL Are Known and Challenged, ALL Achieve Their Potential, ALL Options are Open and Hopeful.

Requirements

High school diploma or General Education Diploma (GED)
Three to four years related experience in typing, general clerical training, or equivalent combination of education and experience.
Ability to interact appropriately with teachers, staff, members of the community, school board members, vendors, law enforcement, other agencies, and students.
Focuses on solving conflict; maintains confidentiality; Contributes to building a positive team spirit.
Ability to communicate verbally and in writing fluently in English.
Ability to respond to common inquiries or complaints from students, parents, regulatory agencies, or community members.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write reports and business correspondence.
Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals.
Ability to understand, apply and interpret instructions furnished in written, oral or diagram form.
General knowledge of computer usage and ability to use database software, internet software, e-mail, order processing software, spreadsheets, and word processing software.
Ability to keyboard 45 wpm.
Ability to appropriately communicate with students, teachers, parents, members of the community, and staff.
Must speak clearly to be understood by others and identify and understand the speech of others—emotional stability to work effectively under pressure and control all aspects of the job.

Nice To Haves

Preference may be given to applicants fluent in English and Spanish.

Responsibilities

Provides administrative support to school staff and assist office manager as requested.
Performs general office duties, including answering multi-line phones, greeting the public, typing, filing, sorting, and handling incoming and outgoing mail.
Greets parents, students, and staff in the main office and directs as appropriate, providing guest badges, bus passes, etc.
Inventories and stocks office supplies for the main office, staff work room, and school staff.
Completes computer data entry work, using District computer programs to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
Collects student fees and sports monies.
Withdraws and enrolls students.
Maintains accurate student records, including attendance.
Requests substitutes, supervise VIMS, enters requisitions, work orders, office supplies, etc.
Maintains current schedules for buses, staff lists, and homeroom classes.
Appropriately maintains and secures confidential records and inquiries.
Maintains principal's/supervisor's calendar.
Manages special projects and school events as assigned by building administrator(s).
Arranges transportation and/or travel accommodations for staff.
Supports supervisor in developing and distributing correspondence and independently composes correspondence on routine matters.
Answers correspondence not requiring the administrator's attention.
Posts information and updates the school website on the district intranet.
Manages documents, i.e., registers, processes, and maintains student records.
Assists in monitoring student health room; administers medications within the scope of district policies; and performs first aid services.
Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict professionally.
Communicates clearly with coworkers and other staff.
Provide impeccable customer service.
Maintains appropriate certifications and training hours as required.
Attends work daily as assigned and is punctual.
Adheres to daily schedule.
Supervises students in the office.
Complies with all safety and work rules, policies and procedures.
Responsible for properly utilizing, operating, and maintaining all department resources.
Provides support to other positions as needed.
Assumes additional responsibilities as appropriate with little or no supervision.
Performs other related duties as assigned.
Attends staff meetings and in-service training.
All Medford School District employees supervise students and maintain a safe environment.