Office Assistant II, III - Waiakeawaena Elementary

Hawaii State Department of Education•Hilo, HI

1d•Onsite

About The Position

This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties. Salary Range: Office Assistant II, SR-06: $3,141.00 per month Office Assistant III, SR-08: $3,266.00 per month

Requirements

Graduation from high school or equivalent may be substituted for Basic Experience.
Excess Clerical Experience may be substituted for Basic Experience.
Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.
Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
Unless specifically indicated, the required education and experience may not be gained concurrently.
Calculation of experience is based on full-time, 40-hour workweeks.
Part-time experience is pro-rated.
Hours worked in excess of 40 hours/week will not be credited.
Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant’s signed SF-10 Forms.
Attach all relevant supporting documents to your application.
Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023.
All submitted documents become the property of the Hawaii State Department of Education.

Nice To Haves

Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications.
Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.

Responsibilities

Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
Composes routine correspondence and letters of acknowledgement.
Sets up and maintains paper and electronic files and revises filing systems as necessary.
Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.