Office Assistant III

Ventura County•Ventura, CA

1d•Hybrid

About The Position

Under general supervision, performs a variety of clerical duties in support of an operation, office, or program. Support activities may include public service, maintenance records, document production, and/or case management/processing. This position is represented by Service Employees International Union (SEIU) and is eligible for overtime compensation. The eligible list established from this recruitment may be used to fill current and future Regular, Temporary, Fixed-Term, Intermittent, and Extra-Help vacancies throughout various departments/agencies within the County of Ventura.

Requirements

Considerable clerical experience which has led to the acquisition of the required knowledge, skills and abilities.
Any combination of education, training, or experience equivalent to three (3) years of office clerical experience.
Specific typing and/or word processing speeds may be required depending on assignments.
Some positions may require bilingual skills.

Nice To Haves

Some positions may involve moderate to heavy public contact depending on assignment.

Responsibilities

Types a variety of documents in draft and final form, such as correspondence, standard forms, charts, proposals, specifications, and reports from written, recorded, printed sources, and/or verbal instructions, proofreads typed materials for correct grammar, spelling, and punctuation.
Prepares, validates, processes, and/or checks a variety of documents such as permit applications, client or project records, personnel/payroll records, requisitions, invoices, etc., for completeness, accuracy, and submission standards.
Receives assigned clients and answers phone calls; determines how incoming calls should be routed; directs people to appropriate offices, or clients to proper information sources; answers routine questions; explains routine procedures, processes, or departmental activities; schedules appointments, training, or examinations; obtains routine factual information to create or update files; provides assistance in the completion of forms.
Sorts and/or files materials such as correspondence, contract documents, and client case information; maintains files; conducts systematic search for misplaced materials; maintains cross-reference files or indices; purges filing systems as necessary.
Compiles routine reports and records by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or verbal instruction.
Transfers professional and technical instructions to project or client files; researches reference materials to respond to client or co-worker inquiries.
Operates a variety of automated office equipment.
May perform equipment/system maintenance checks.
Uses computerized equipment to produce routine reports, correspondence, or forms; enters, updates, and/or extracts stored information using such equipment.
Performs other related duties as required.

Benefits

Merit Increases
Educational Incentive
Bilingual Incentive
Flexible Workweek/Telework Schedule
Vacation Accrual
Annual Leave Redemption
Sick Leave
Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
Health Plans - Full time employees are given a flexible credit allowance to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
Flexible Spending Accounts
Pension Plan
Holidays - 13 paid days per year which includes a scheduled floating holiday.
Tuition Reimbursement
Disability Plans
Employee Assistance Program
Life Insurance
Wellness Program