Office Assistant

SPARKS Learning Center•Waldorf, MD

1d•$20 - $24•Onsite

About The Position

The Office Assistant position is responsible for managing multiple administrative tasks in the Waldorf Learning Center. This is a full-time position and the schedule is Monday-Friday 7:45 a.m. - 4:00 p.m. Sparks is part of LEARN Behavioral, the leading network of providers serving children with autism and other special needs. LEARN Behavioral and its providers are wholly-owned and operated by Learn-Behavioral, LLC and its subsidiaries. Sparks/Learn Behavioral is an Equal Opportunity Employer. Applicants must be presently eligible to work in the U.S.

Requirements

High School Diploma required
Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
Excellent upbeat telephone skills handling multiple incoming phone lines
Excellent customer service and communication skills
Proven ability to multi-task, prioritize and organize effectively
Strong attention to detail, accuracy, and follow-through
Ability to quickly learn new software programs as needed

Nice To Haves

Experience in office setting preferred

Responsibilities

General office duties including maintaining supply inventories, mail distribution, and sending/receiving packages
Monitoring activities at the Learning Center enter (e.g., staff sign-in, health screener completion, client drop-off/pick-up)
Assist in preparation for monthly training and orientation of new staff at the Learning Center
Process I-9 Form to verify the identity and work eligibility of new employees hired
Responsible for keeping the office tidy and organized, including maintaining office equipment and decorating the area when appropriate
Facilitating repairs and maintenance
Answer the phone and retrieve voicemail. Respond to email in the OA mailbox
Assist with or manage same day staff and client cancellations. Assist or mange with client coverage as needed (e.g., identifying which BT should cover which client)
Coordinate with the territory operations team to assist with advance cancellation client coverage
Additional responsibilities as requested by Clinical Director, Staff Support Manager, or other staff