Office Assistant

Weiss Ratings LLC•Palm Beach Gardens, FL

31d•Onsite

About The Position

Weiss Ratings is seeking a dependable and detail-oriented Office Assistant to provide part-time, as-needed support across office operations. This hybrid role plays an important part in ensuring smooth day-to-day administrative and operational functions, including document management, mail handling, equipment coordination, and general on-site support. The ideal candidate is flexible, organized, and comfortable working with modern technology in a dynamic environment.

Requirements

High school diploma or equivalent required
Comfortable using modern workplace applications and computers (e.g., email, basic office software, web-based tools)
Strong organizational skills with attention to detail
Ability to work independently and manage changing priorities
Strong communication skills and a customer-service mindset
Proficiency with Microsoft Office products (Outlook, Word, Excel) or similar tools
General comfort with technology and ability to learn new systems quickly

Nice To Haves

college coursework or degree a plus
Prior experience in an office, administrative, or support role is a plus

Responsibilities

Support legacy projects by gathering, scanning, organizing, and filing documents in PDF and digital formats
Assist with records storage organization and maintenance
Provide on-site office support as needed, including local errands
Retrieve, process, sort, and distribute incoming and outgoing mail
Partner with internal stakeholders to support laptop distribution for new employees
Manage laptop and equipment returns for departing employees
Provide light on-site technical support, depending on skill level
Perform additional administrative and operational tasks as assigned