Office Assistant

AKS Engineering & Forestry, LLC•Bend, OR

11d•Onsite

About The Position

At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands-on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will ﬁnd opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one. We’re excited to announce an opening for an Office Assistant to join our administrative team in Bend, Oregon. If you’re eager to be part of a respected and dynamic organization that supports diverse construction and development projects, this is your chance to join a talented team where your contributions make a real impact.

Requirements

Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
Excellent written and verbal communication skills.
Strong organizational skills with close attention to detail.
Self-motivated and proactive.
Must have a valid driver’s license.

Nice To Haves

Experience in a similar administrative or project coordination role in the engineering and construction industry is a huge plus.

Responsibilities

Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
Organize and maintain conference rooms, ensuring they are ready for meetings and events.
Engage with clients in a friendly and professional manner, both in person and over the phone.
Keep the office stocked with critical materials, from pens to plotter paper to snacks and Wednesday lunches.
Organize and maintain project-related documents and communication records.
Maintain electronic filing systems and track deadlines.
Assist with word processing, project filing, and spreadsheet tasks.
Support project managers and coordinators, manage documentation, and facilitate communication.
Serve as a backup to the Project Coordinator.
Communicate with project teams and clients via various channels.
Help prepare and track client proposals and agreement letters.
Assist with written documentation and project correspondence.
Perform additional administrative tasks as needed.