Office Assistant

Bish Enterprises•Giltner, NE

7d•Onsite

About The Position

Bish Enterprises is hiring a full-time, on-site Office Assistant for its Giltner, Nebraska location. The role provides front-office, customer service, administrative, reporting, accounting, recruiting, and practical office support in a family-owned agricultural equipment business. The Office Assistant answers calls, greets visitors, routes questions and messages, maintains documents and office supplies, and supports managers and coworkers with daily tasks. The position also involves creating and maintaining Excel spreadsheets and basic reports, organizing accounting records and payment-related information, and assisting with applicant communications and interview scheduling. The employee is expected to follow established routines, communicate professionally, protect confidential information, and take ownership of assigned tasks. The role is primarily office-based but includes occasional walking around the office, shop, yard, or facility, handling packages and supplies, and completing local errands such as bank visits or document drop-offs. Standard hours are generally Monday through Friday, 8:00 AM to 5:00 PM. During peak seasons, especially the harvest season from approximately June through early November, the schedule may increase to around 50 hours per week, with Saturdays required as needed. Compensation is $16.00–$18.00 per hour, depending on experience. Bish Enterprises describes the position as an opportunity to develop skills and grow within a family-owned company in the agricultural equipment industry. Benefits and advantages listed include insurance options, paid holidays and time off, a company-matched 401(k), partner discounts, a small-team environment, varied work, and opportunities to learn and grow.

Requirements

High school diploma or GED.
Previous office, receptionist, administrative assistant, front desk, customer-service office, accounting-support, or similar experience.
Ability to answer phones confidently and communicate professionally with customers, vendors, visitors, and team members.
Proficiency with Microsoft Excel, including creating spreadsheets from scratch, accurately entering and organizing data, and preparing basic reports.
Comfort using Microsoft Office, email, online tools, and standard office technology.
Comfort using phones, printers, scanners, copiers, and related standard office equipment.
Strong attention to detail and ability to complete tasks accurately.
Ability to manage multiple small tasks throughout the day.
Ability to learn quickly, ask questions, take notes, remember routines, and work independently after training.
Ability to follow established processes, notice problems, and take initiative when something needs attention.
Reliable attendance and punctuality.
Professional, friendly, and assertive communication style.
Ability to maintain confidentiality and exercise good judgment.
Valid driver’s license for occasional local errands.

Nice To Haves

At least 2 years of relevant office, administrative, receptionist, customer-service office, accounting-support, or similar experience.
Experience with accounts payable, accounts receivable, invoices, customer statements, payment records, or customer payment follow-up.
Experience creating reports, trackers, lists, or organized summaries in Excel.
Experience with applicant tracking systems, SmartRecruiters, CRM systems, or similar online platforms.
Experience scheduling interviews, appointments, meetings, or customer follow-ups.
Experience in agriculture, manufacturing, equipment, parts, service, or a family-owned business environment.
Experience with QuickBooks, accounting software, ERP systems, CRM systems, or other business software.
Basic bookkeeping or accounting knowledge.
Customer account management experience.
Recruiting or HR administrative support experience.
Experience troubleshooting basic office equipment issues.
Familiarity with agricultural equipment, parts, service departments, or shop/office environments.

Responsibilities

Answer incoming phone calls professionally, greet customers and visitors, direct calls and questions, take accurate messages, and follow through to ensure information reaches the right person.
Provide administrative support by printing, scanning, copying, filing, organizing records, entering data, preparing documents, and supporting managers and team members with forms, reports, and follow-up items.
Maintain office supplies and help keep the office organized, clean, and functional.
Create, update, and maintain Excel spreadsheets; prepare basic reports, lists, trackers, and summaries; and organize information accurately for internal use.
Maintain accurate documentation and protect confidential company, customer, and employee information.
Assist with accounts payable and accounts receivable support, including organizing invoices, customer statements, payment records, vendor information, and related documents.
Support customer payment follow-up and track open accounting items, questions, and related tasks.
Assist with applicant screening, candidate communication, interview scheduling, and recruiting follow-up using SmartRecruiters or similar tools.
Follow up with team members on tasks, reminders, updates, and pending items; make calls or send messages as requested; and communicate items needing attention.
Receive and organize mail, documents, packages, and deliveries, and notify appropriate people when items arrive.
Assist with occasional local errands and practical office tasks, including walking around the facility and handling packages or office supplies.
Represent Bish Enterprises professionally and respectfully while supporting its customer-focused values.