Temporary Part-Time Office Assistant

Walnut Creek Presbyterian Church•Walnut Creek, CA

2d•Onsite

About The Position

The Temporary Part-Time Office Assistant provides administrative and front-office support to help WCPC operations run smoothly during a temporary staff leave. This position supports the Executive Director of Operations and Operations Team by assisting with day-to-day office coordination, communication, purchasing, meeting support, and other administrative tasks. The ideal candidate is organized, flexible, detail-oriented, and comfortable taking ownership of routine administrative responsibilities. This is a temporary position intended to provide additional operational capacity from October 2026 through April 2027.

Requirements

1–3 years of administrative, office, or similar support experience preferred.
Highly organized and detail-oriented.
Proactive and able to identify routine needs and follow through.
Able to prioritize and manage multiple tasks.
Comfortable working independently while also functioning as part of a team.
Clear and professional verbal and written communication.
Proficiency with Microsoft Office and/or Google Workspace.
Comfortable learning church databases, administrative systems, and other office technology.
Hire contingent on passing Livescan fingerprinting

Nice To Haves

Experience in a church, nonprofit, or ministry environment is a plus.

Responsibilities

Help ensure the front office operates smoothly and daily office needs are met.
Check in with and provide support to Front Desk Volunteers.
Monitor the general information email and ensure messages are routed appropriately.
Check the invoice email and forward invoices to the appropriate staff or department.
Assist with incoming mail and general office correspondence as needed.
Order and maintain office supplies, snacks, toner, and other routine supplies.
Communicate office closures and holidays and assist with related signage and calendar updates.
Assist the Executive Director of Operations with administrative projects as assigned.
Take notes during designated staff meetings and distribute cascading communication.
Update upcoming events and calendar information for Operations meetings.
Assist with meeting preparation and basic meeting logistics as needed.
Complete designated monthly credit-card reconciliations and organize supporting receipts.
Assist with routine invoice and vendor administration.
Prepare and send first- and second-time giver letters as assigned.
Maintain organized administrative records related to assigned responsibilities.
Coordinate staff birthday cards, treats, and other routine staff recognition.
Assist with designated ministry hospitality and supply needs.
Support monthly staff lunches, meetings, church events, and seasonal activities.
Help coordinate assigned event or retreat administrative details.
Perform other administrative duties as requested.