Office Assistant Part Time

Macomb County Government

2d•$19 - $25•Onsite

About The Position

Performs routine to moderately difficult clerical duties according to established policies and procedures. This position is located in the Immunization program of the Health Department located in Warren.

Requirements

High School diploma or GED equivalent
Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
Modern office procedures and methods
Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
Providing customer service to internal and external customers via phone, email and in person
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Organization and time management
Operating personal computers with current versions of office efficiency software and applications
Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting
Work in an environment which embraces the county’s Dignity Campaign
Effectively speak, write and understand the English language
Understand and carry out oral and written directions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Provide excellent customer service to both internal and external customers with tact and courtesy
Meet schedules and deadlines of the work
Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
Learn new policies, practices and procedures
Read and understand laws, rulings and other published guidance

Nice To Haves

Previous clerical work experience
Effectively speak, write and understand a language other than English is preferred

Responsibilities

Performs clerical duties according to established policies and procedures.
Records or posts information in journals, files and/or other departmental records.
Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
Performs calculations and compiles information for and prepares various documents and reports.
Opens, sorts, tallies and records payments and other documents received.
Enters information on records and forms.
Compiles and maintains departmental files.
Distributes notices, forms and other documents.
Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related duties as assigned.