Office Assistant

Quadel Consulting & Training•Miami, FL

About The Position

At Quadel, we believe great work starts with great people. That’s why we focus on building teams that care deeply about the communities we serve and the colleagues we work beside every day. We’re currently seeking dedicated professionals who are ready to grow with us and help drive our mission forward. JOB SUMMARY Performs intermediate administrative work in a variety of office assistance tasks requiring computer, phone and filing skills; does related work as required. Works under regular supervision.

Requirements

Any combination of education and experience equivalent to graduation from high school and some office assistance experience.
General knowledge of standard office practices
Knowledge of various office related software systems.
Ability to establish and maintain effective working relationships with associates and the general public
Ability to follow oral and written instructions
Proficiency in written and spoken English is required to effectively communicate with customers, team members, and management.

Nice To Haves

Professional working proficiency in Spanish/Creole a plus.

Responsibilities

Assist team with daily activities
Answers telephone
Greets the public
Responds to questions
Assists all building departments’ customers
Types correspondence, forms, reports, etc.
Maintains records and files
Enters data.
Performs receptionist and other office assistance tasks
Answers multi-line telephone and connects caller to proper person.
Assist all clients as they arrive and provide any necessary paperwork or give proper referrals to other agencies
Reviews forms for accuracy and completeness.
Makes copies of correspondence, notices, records, etc.
Maintains a variety of records and files
Collects data for records and reports
Enters a variety of data into computer system.
Operates standard office equipment
Ensures office equipment is operational.
Collects, sort, and distributes mail.
Ability to scan and index electronic files
Prepares large mailings
Performs other duties as requested.