Office Assistant 26-32

Illinois Attorney General • Chicago, IL

31d • Onsite

About The Position

This position is responsible for maintaining and distributing office supplies, answering the telephone, and completing duplication requests. The role involves receiving, processing, and distributing incoming correspondence, including opening, time/date stamping, sorting, filing, and delivering mail. The Office Assistant will also deliver and retrieve information from courts, agencies, vendors, and other outside contacts. A key responsibility is maintaining historical information by transferring data to a manual or automated docketing system, preparing new case/file folders, and determining appropriate space for files. The position also includes disposing of information by following document retirement schedules and legal requirements. Other related duties as assigned are also part of the role.

Requirements

• Completion of 4 years of high school, GED or equivalent
• Two (2) years of responsible clerical experience
• Minimal familiarity with computers
• Incidental typing, with a focus on accuracy and consistency
• Ability to transfer and code data from a variety of sources with accuracy and consistency
• Familiarity with a variety of office machines
• Physical ability to lift files and boxes of up to 15 pounds
• Attendance is an essential function of this position
• Ability to maintain satisfactory working relationships with other employees and the general public
• Good oral and written communication skills

Responsibilities

• Maintains and distributes office supplies
• Answers telephone and completes duplication requests
• Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts
• Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system
• Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases
• Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition
• Performs other related duties as required or assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED