Office Assistant

Gateway•New Haven, CT

13d•Onsite

About The Position

Join CT State and become a part of our dedicated team! At CT State Community College, we value our employees and are seeking to add new talent to our team. We offer many opportunities for our employees to contribute and stand out as part of our continued success story. We are looking for individuals who demonstrate a true passion for what they do and reflect the culture and vision of CT State. We are recruiting for a Office Assistant to work at our Gateway campus located in New Haven, CT.

Requirements

Two (2) years of general clerical work experience.
Knowledge of office systems and procedures including proper telephone usage and filing;
Skills interpersonal skills; oral and written communication skills; performing arithmetical computations;
Ability to perform a full range of clerical tasks; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; schedule and prioritize workflow; read and interpret complex instructions.

Nice To Haves

Experience working in an academic setting
Experience working with educational technologies (e.g. banner)
Experience working in a multi-faceted, high-volume environment
Experience working with a diverse population
Bilingual (e.g. Spanish–English) to effectively support a diverse student and family population

Responsibilities

Performs the full range of general clerical duties as described in the following areas:
Types a variety of materials in relation to other duties or as assigned; Enters and retrieves data on computers, tablets, and other electronic equipment.
Sets up and maintains office procedures, filing and indexing systems and forms for own use.
Composes routine correspondence.
Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; Responds to inquiries from other work units or departments/agencies; Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; May lead lower level employees in carrying out assigned clerical functions.
Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; Processes a variety of documents in determining routine case status; Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; Processes purchase requisitions/purchase orders for subsequent action; Prepares payment lists and billing invoices; Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; Figures payments, costs, discounts and adjustments using prescribed methods and formulas; Receives monies in various forms such as cash, checks and money orders and prepares for deposit; Maintains inventory and orders supplies; Uses a variety of electronic equipment to perform job functions.
Performs related duties as required.