Office Assistant

Sunrise Property Management Group LLC•Margate, FL

just now•Onsite

About The Position

At Adamas Property Management, we are dedicated to delivering exceptional property management services that elevate the living and working experiences of our clients. With a proven track record of operational excellence and innovative solutions, our company continues to grow as a leader in the industry. We pride ourselves on fostering a supportive and collaborative work environment where every team member has the opportunity to excel and make a meaningful impact. Whether managing luxury residential properties, commercial spaces, or mixed-use developments, our focus remains on proactive service, effective communication, and exceeding expectations. Adamas Property Management is currently seeking an experienced Office Assistant to support our property management office in Margate, FL which manages 560 units within 35 buildings.

Requirements

Excellent verbal and written communication skills
Must be computer savvy with proficiency in Microsoft 365 (Excel, Word, Outlook)
Ability to prioritize tasks according to importance in a fast-paced environment.
Must be professional, reliable, and have excellent customer service skills.
Ability to use a general office equipment such as computer, telephone, fax machine, as well as other computer tracking systems used at the property.
Dependable, punctual and able to work flexible working hours
High attention to detail, organized and a team player
Spanish speaking and writing required

Responsibilities

Assisting the Property Management Office with administrative duties such as answering phones and emails as well as greeting walk-ins as needed.
Filing maintenance logs, vendor forms, estimates, and signed proposals
Assisting with tenant inquiries and concerns promptly
Collecting and inputting rent payments for current and past tenants into property specific computer system
Compiling and reviewing all new tenancy applications
Coordinating move ins/move outs
Assisting management with any requests for residents in the building
Schedule annual and quarterly inspections (such as fire, sprinkler, or certificates of occupancy), resolve violations, if any, and distribute cured documentation to municipal officials
Schedule and monitor annual and quarterly service contracts with vendors
Request and track all vendor Certificates of Insurance
Gather proposals and estimates, review them for scope accuracy, and submit them for approval
Ensure accuracy of work, timing efficiency, and follow-through to ensure job completion
Assist property with sales applications activities, including fillings, and scheduling interviews.
Maintain accurate records of all resident's interactions and property maintenance requests using property management software such as PayHOA
Coordinate property maintenance activities, working closely with maintenance staff and vendors to resolve issues efficiently.