Office Assistant

Maverick Payments • Calabasas, CA

12d • $23 - $28 • Onsite

About The Position

Reporting to the VP, Human Resources, the Office Assistant is responsible for supporting the smooth operation of the office and assisting with day-to-day administrative functions. This position provides front office support, assists employees and visitors, manages office supply needs, and performs a variety of clerical and administrative duties to help maintain an organized and efficient work environment.

Requirements

• High School Diploma or equivalent.
• 1-3 years of administrative, clerical, receptionist, or office support experience.
• CA Driver's License and registration.

Nice To Haves

• Experience working in a fast-paced office environment.
• Experience coordinating meetings, travel arrangements, or office events.

Responsibilities

• Supports front desk and lobby operations of the Maverick office and serves as a professional point of contact for incoming visitors and guests.
• Greets visitors, checks them in, and notifies personnel of their arrival.
• Provides general support to visitors, ensuring they are comfortable and connected with the appropriate office personnel.
• Assists with organizing office operations and administrative procedures.
• Helps maintain conference rooms in a clean and orderly condition and assists with room setup for visitors, training sessions, and new hire orientations.
• Assists with incoming and outgoing correspondence, including emails, mail, packages, and deliveries.
• Monitors office, kitchen, and break room supplies and assists with inventory management and ordering.
• Supports coordination of weekly, monthly, and special lunch orders as needed.
• Assists in maintaining office equipment and general office organization.
• Coordinates with building management, vendors, cleaning services, catering, and security personnel as directed.
• Assists with submitting invoices and documentation to accounting for reconciliation.
• Helps submit work orders and schedule repairs for office space and equipment.
• Assists with planning and coordinating office events, celebrations, meetings, and conferences.
• Supports Spirit Squad activities, including meeting coordination, documentation, and event preparation.
• Assists with new hire onboarding activities, including preparing orientation materials, reserving meeting rooms, assembling packets, and coordinating meals as directed.
• Coordinates employee travel arrangements and accommodations as assigned.
• Assists with company communications, calendars, announcements, and other employee engagement activities.
• Supports the Employee of the Month survey process and assists with communications regarding employee recognition programs.
• Assists employees with temporary badge issuance and related documentation as needed.
• Performs general administrative support duties, including filing, data entry, document preparation, scanning, copying, and correspondence.
• Supporting specialized projects on an as-needed basis as directed by Department or Company leadership.
• Other duties as assigned.

Benefits

• Competitive Salary, Bonuses and Incentives.
• Comprehensive employer sponsored health, vision, and dental insurance programs.
• Paid time off, Paid Sick and Paid Holidays.
• 401K plan with up to a 4% matching contribution.
• Commitment to Career Development and Advancement.
• Employee Recognition Programs & Company Sponsored Events
• Vibrant Office Culture, Team Building, Birthdays, Work Anniversaries, Snacks, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED