Office Assistant - Part Time

Gensler • Boston, MA

5h • $22 - $26 • Onsite

About The Position

This part-time Office Assistant role focuses on facilities and general administration, with responsibilities centered around maintaining the aesthetic appearance and cleanliness of a high-end office environment. The role involves managing common areas, meeting rooms, kitchens, and pantries for an office of over 125 team members across two floors.

Requirements

• Minimum of 3 years of similar experience in a corporate environment preferred.
• Must be polished and professional.
• Available to work Monday – Thursday from 1:00 PM – 5:30 PM, Friday 12:00 PM – 5:30 PM and additional hours as needed.
• Able to lift 50+ lbs.
• Aptitude to take initiative, be proactive, and maintain productivity without supervision.
• Ability to be a team player and step in to assist beyond general responsibilities.
• Ability to multi-task in a fast-paced environment.
• Effective verbal and written communication.
• Knowledge of Outlook email and Microsoft Teams as communication tools.

Responsibilities

• Provide a full range of office maintenance services for an office of 125+ team members on two floors.
• Maintain the aesthetic integrity of the office by monitoring and tidying workspaces, printer areas, pantries, conference rooms, teaming areas, library, and common areas.
• Assist staff with seat changes, setting up workspaces, installing/breaking down computers, and moving items.
• Monitor and organize office and pantry supplies and sample returns.
• Assist with setup and clean-up of onsite internal and client meetings, ensuring conference rooms are tidy, stocked, and materials are put away.
• Assist with mailroom operations, including receiving and delivering packages and returns.
• Assist with Materials Library maintenance, including keeping it clutter-free, sorting and packing materials, and coordinating with vendors for sample retrieval.
• Monitor kitchen regularly, load/unload the dishwasher, and stock supplies.
• Provide back-up support to the Office Coordinator and Receptionist.
• Assist Studios and other departments as needed.

Benefits

• medical
• dental
• vision
• disability
• wellness programs
• flex spending
• paid holidays
• paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• tuition reimbursement for certain eligible programs or classes

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed