Office Assistant (Temporary Hire: 4-6 Months)

Oxbo, Forage Division•Marshfield, WI

About The Position

This is a temporary hire position for an Office Assistant with a commitment of 4-6 months. The role involves supporting Buyers with purchase order management, updating production schedules, tracking material availability, and generating reports. The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Proficiency with Microsoft Office, especially Excel.
Strong organizational, communication, and attention-to-detail skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Data accuracy
Organization and time management
Customer and supplier communication
Problem-solving
Team collaboration
Process compliance

Nice To Haves

High school diploma or associate degree in Business, Supply Chain, or related field preferred.
Experience in procurement, scheduling, supply chain, or administrative support preferred.
Experience with ERP/MRP systems preferred.

Responsibilities

Support Buyers with purchase order creation, maintenance, and follow-up activities.
Monitor and update order status information in ERP or purchasing systems.
Communicate with suppliers regarding delivery dates, order confirmations, and documentation requests.
Maintain accurate procurement records, reports, and vendor information.
Assist Scheduling team with updating production schedules and planning data.
Track material availability and notify appropriate personnel of potential shortages or delays.
Generate and distribute purchasing, scheduling, and inventory reports.
Ensure data accuracy across procurement and scheduling systems.
Coordinate with internal departments including production, warehouse, customer service, and purchasing.
Support continuous improvement initiatives related to procurement and scheduling processes.
Perform other administrative and operational duties as assigned.