Office Assistant- Class Scheduling team

McGill University • Montreal, QC

6d • Onsite

About The Position

Under the direction of the immediate supervisor, the incumbent provides administrative support to the Class Scheduling team by assisting with data entry, record maintenance, and routine scheduling-related activities. Working in accordance with established procedures and guidelines, the incumbent helps ensure the accuracy of scheduling information and supports the efficient day-to-day operations of the unit.

Requirements

• High School Diploma
• 1 Year Related Experience
• Authorized to work in Canada
• Willing to work in the province of Quebec
• Level 3 English proficiency on a scale of 0-4

Responsibilities

• Enter, update, and verify scheduling and academic data in Banner, Minerva, and scheduling software.
• Maintain and update spreadsheets, reports, and tracking documents using Microsoft Excel.
• Search Banner and scheduling systems to identify classroom availability and retrieve scheduling information.
• Verify the accuracy and completeness of data and report discrepancies as required.
• Prepare, maintain, and update administrative records, documentation, and electronic files.
• Assist with the organization and maintenance of scheduling-related documentation and reference materials.
• Respond to routine administrative inquiries and refer more complex requests to the appropriate team member.
• Provide general administrative support to the Class Scheduling team, including other related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED