OFFICE ASSISTANT

State of Illinois•Springfield, IL

2d•Onsite

About The Position

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Office Assistant for our Victim & Witness Services Unit. This Office Assistant will be an instrumental position within the Unit, responsible for the agency's file retention and scanning process to ensure documents are digitized and stored properly. It is also a position that will be working directly with victims of crime and ensuring proper notifications are sent timely. This position will be responsible for communicating effectively, demonstrating professionalism and sensitivity. The ideal candidate will be able to work well with the public, other staff, Board Members, and Senior Management and be comfortable with written and verbal communication. We invite qualified candidates who are interested in public safety, and victim services to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to high school.
Requires one year of related office experience.
Requires the ability to keyboard accurately at 35 wpm.

Nice To Haves

Prefers basic computer skills.
Prefers working knowledge of office practices, procedures, and programs.
Prefers good grammar, spelling and punctuation skills.
Prefers the ability to maintain files.
Prefers the ability to follow oral and/or written instructions.

Responsibilities

Responds to verbal and written inquiries from victims, complaining witnesses, and county victim advocate units regarding parole, discharge information, or documentation for individuals in custody within the Illinois Department of Corrections (IDOC) or Illinois Department of Juvenile Justice.
Manages and maintains document scanning, microfilm and electronic filing.
Coordinates Document Retention and Disposal.
Participates in Stakeholder Meetings.
Performs Data Maintenance and Cleanup.
Performs other duties as assigned or required which are reasonable within the scope of the duties enumerated above.