Office Assistant

Loop Paper Recycling•Joliet, IL

7h•Onsite

About The Position

Loop Paper Recycling, a leading recycling facility and part of the Recycling IT family of companies, is seeking a dependable, detail-oriented part-time Office Assistant. This role is a key support within daily operations, working closely with plant personnel, drivers, and management to ensure smooth communication, accurate data processing, and efficient administrative support across multiple departments. The Office Assistant will be the first point of contact for incoming calls, assist with route and scale operations, and help maintain the organization and accuracy of essential business records. This position is ideal for someone who thrives in a fast-paced environment, can multitask effectively, and enjoys being part of a team that keeps operations running smoothly. The company welcomes candidates from all backgrounds, including those returning to the workforce, stay-at-home parents, and individuals with experience managing households or community activities, valuing skills like organization, communication, multitasking, and problem-solving.

Requirements

High school diploma or GED required
Strong attention to detail and organizational skills
Ability to manage multiple tasks and meet deadlines
Comfortable working in a fast-paced, industrial office environment
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to quickly learn new systems and processes
Reliable, adaptable, and team-oriented

Nice To Haves

2–3 years of office or administrative experience preferred
Experience in recycling, waste management, logistics, or transportation industries
Familiarity with scale operations or dispatching (a plus, but not required)
Strong problem-solving skills and ability to work independently

Responsibilities

Answer inbound calls and direct inquiries to the appropriate team members
Provide professional and timely customer service
Enter and process data related to driver paperwork
Close out daily routes, ensuring accuracy and proper documentation
Operate scale functions, including weighing trucks in and out
Maintain organized filing systems and accurate office records
Generate routine operational and administrative reports
Assist with dispatch coordination, scheduling, and logistics support
Maintain and update customer and operational data in internal systems
Communicate effectively with drivers, plant staff, and multiple company locations
Provide general administrative support to plant and operations management