Office Assistant - Not a Remote Position
About The Position
Cancer Specialists of North Florida is seeking an Office Assistant for their busy specialty practice, located at their Central Business Office. This is not a remote position. The Office Assistant provides administrative and operational support across various departments as needed, while also assisting the executive team. This role requires a highly organized and adaptable professional who can manage multiple priorities and step in to support day-to-day operations across the organization when needed. The ability to handle confidential information with discretion is essential.
Requirements
- High school diploma or equivalent
- Prior administrative or office support experience required
- Experience supporting executives preferred
- Exceptional organizational, multitasking, and time-management skills
- Strong written and verbal communication skills, with attention to detail
- Proficiency in office software (Word, Excel, PowerPoint, Outlook, or equivalent tools)
- Ability to manage confidential information with discretion and professionalism
- Strong problem-solving skills and ability to work independently
Responsibilities
- Provide administrative support to multiple departments and executive leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing itineraries as needed
- Assist with special projects by conducting research, compiling data, and preparing reports and presentations
- Serve as a point of contact for internal and external communications, screening and directing calls and messages professionally
- Manage incoming and outgoing mail, emails, and correspondence, ensuring timely processing and distribution
- Coordinate logistics for meetings, including agendas, materials, conference room setup, and follow-up actions
- Provide cross-functional support by assisting other departments with daily operations to help address staffing gaps or workload demands
- Run errands off-campus as needed to support organizational operations
- Perform additional duties as required to support business operations and executive initiatives
Benefits
- Salary is commensurate with experience and qualifications.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
