Office Assistant

Institute for Applied Behavior Analysis•Culver City, CA

7d•$26 - $28•Onsite

About The Position

We are seeking a proactive and detail-oriented Office Assistant to support daily administrative, HR, and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running smoothly.

Requirements

High school diploma or G.E.D. required
Proficiency in Microsoft Office (Word, Excel, Outlook)
Knowledge of office procedures and systems
Strong attention to detail and accuracy
Excellent organizational and multitasking abilities
Ability to prioritize workload effectively
Self-motivated and adaptable in a dynamic environment
Professional communication skills

Nice To Haves

Associate’s degree (A.A.) preferred
2+ years of hands-on administrative experience preferred
Experience in Human Resources and/or Accounting strongly preferred

Responsibilities

Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
Responsible for maintaining office filing and recordkeeping systems in human resources. Retrieves and files information when needed.
Provide administrative support to recruiter by assisting with applicant correspondence, reference verification and checking, and maintaining applicant information files.
Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks.
Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
Prepare and organize documents to conform to quality control standards, office procedures and system processes.
Archive inactive records in accordance with the company’s document retention policies.
Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
Assist with special projects as needed.
Assist with electronic file organization and archiving on the server.
Other duties and projects as assigned.