Office Assistant (part-time)

Vasion•Lehi, UT

16h•Onsite

About The Position

As an Office Assistant at Vasion, you'll play a key role in creating a smooth, welcoming, and well-supported office experience for our Lehi-based employees and guests. From managing supplies and vendor coordination to helping with team lunches and in-office events, your day-to-day will help shape the atmosphere and efficiency of the office. This is a highly visible and hands-on position that requires excellent organizational skills, comfort with shifting priorities, and a proactive, service-oriented mindset. You'll be the go-to person for all things office-related and an essential contributor to maintaining a professional, friendly, and productive environment for the in-person team. If you thrive in fast-paced, people-first environments and enjoy a variety of responsibilities that keep things running behind the scenes, this role is for you.

Requirements

1–3 years of proven experience in office administration or a related support role (e.g., office coordination, facilities, or administrative assistant work)
Willing to commute and work onsite in our Lehi, Utah office
Must be able to work a schedule of Monday–Thursday, 9 AM–2 PM MT with some flexibility and changes to accommodate certain events
Eager to learn and adopt AI-powered tools as part of a forward-thinking work environment
Must be able to safely lift and carry equipment such as monitors, hardware, and other supplies (up to 25 lbs)
Access and ability to use own vehicle required
Strong organization and time management skills
Clear and concise communication skills, both verbal and written
General office experience with computers and G-suite
Highly motivated with a results-oriented entrepreneurial attitude
Exceptional follow-up skills to ensure timely and thorough communication
Friendly, approachable, and solutions-oriented

Nice To Haves

Experience working cross-functionally with multiple departments
Experience in office coordination, hospitality, or admin support a plus
Prior vendor management experience

Responsibilities

Serve as the first point of contact for the Lehi office
Greet guests, candidates, partners, and clients with a warm, professional welcome.
Manage guest login system and visitor check-in process
Act as the point of contact for building/facility needs as well as coordinate with vendors and facility management as needed
Assist in planning, organizing, and coordinating events, conferences, and department gatherings
Support EBC (Executive Briefing Center) program coordination
Onboad new Lehi hires into office communication channels
Manage break room and office supplies, ensuring the office is fully functional and accommodating for employees
Handle various administrative tasks such as expense reports, budget tracking, and other ad hoc requests
Act as a communication conduit for the office and foster a welcoming environment for in-office teams
Manage office logistics to include catering (set up and clean up), stocking office supplies and pantry items, generally keeping the office space organized
Be prepared to handle unforeseen challenges, adapt to changing priorities, and proactively find solutions to streamline processes and support efficiency
Participate in the company safety committee
Support employees in conference room setup and calendar scheduling for meetings, including ensuring needed technology (monitors, cables, video conferencing, whiteboards, etc.) is in place and functioning
Perform other duties as assigned