Part-Time Office Assistant

Utah State University • Logan, UT

4d • Onsite

About The Position

The Facilities Maintenance department currently has an opening for a part-time Office Assistant. This position will perform a variety of administrative support and/or secretarial duties in direct support of the Staff Assistant in Facilities Maintenance, Venue Operations, and LOAM. This position is distinguished from the Staff Assistant in that incumbents in the Part-Time Office Assistant position work part-time hours (non-benefitted) in direct support of the Staff Assistant and management teams.

Requirements

• One year experience in a professional environment requiring communication, interaction, and problem solving with customers and team members.
• Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, graphic packages, and basic office equipment, including printers, copiers, and telephone systems.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Willingness to learn new skills and methods to continually improve office operations
• Must display exceptional human relation skills and be able to pleasantly interact with a variety of clientele
• Knowledge of University policies and procedures.

Responsibilities

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, calendar management, and other general duties as assigned.
• Assists with the hiring and onboarding of new employees.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
• Composes and word-processes various standard documents, correspondence and reports.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Prepares agendas, coordinates meetings, and transcribes meeting minutes.
• Maintains current personnel files.
• Performs other miscellaneous duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed