Office Assistant

LIFEWAYS INC • Ontario, OR

7d • $20 - $20 • Onsite

About The Position

Provide clerical and administrative support. This role involves answering telephones, greeting visitors, scheduling appointments, managing mail, preparing documents, and maintaining files. The Office Assistant will also be responsible for overseeing referrals, tracking them, and entering client information into the database. Additionally, they will contact referrals to get clients into services.

Requirements

• High School Diploma or its equivalent
• Successful completion of background check
• AVADE certified within 90 days of hire

Nice To Haves

• Bilingual in Spanish highly desirable
• Two years of clerical experience in a behavioral health setting or certificate from a college or technical school

Responsibilities

• Provide clerical and administrative support
• Answer the telephone, give information to callers, route calls to appropriate staff and place outgoing calls
• Greet visitors, ascertain nature of their business, notify staff of the arrival of appointments
• Schedule appointments, give information to callers, and otherwise relieve others of clerical work and administrative detail
• Read and route incoming mail
• Locate appropriate file for correspondence to be answered or referenced
• Prepare, compose, and type memorandums, correspondence, and reports
• Provide support in such areas as document control, purchasing and data entry
• Prepare proposals, reports, manuals, and procedures
• Maintain appropriate files
• Oversee receiving, tracking and working all referrals
• Input & log client information into database
• Contact referrals and get clients into services

Benefits

• Medical Benefits
• Dental Benefits
• Vision Benefits
• Flexible Spending Account
• Health Savings Account
• Life Insurance, AD&D - Company Paid
• Short Term Disability- Company Paid
• Long Term Disability
• Supplemental Life Insurance
• 401K Retirement Plan (Traditional or ROTH) with Company Funded company match up to 6%
• Retirement and Financial Planning Services
• Shift differential incentives
• Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
• Professional development to enhance various skills, certifications, and continuing education
• Opportunities for growth and movement
• Paid Time Off (amount depends on years of service)
• Sick Leave for part-time staff
• 11 Paid Holidays
• Tuition reimbursement program
• Carpool reimbursement
• Cell phone reimbursement
• Clinical Supervision
• Wellness Program reimbursement
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED