Office Assistant

Mead & Hunt•West Allis, WI

10d•Onsite

About The Position

At Mead & Hunt, people are at the heart of everything we do. Founded in 1900, we’ve grown into a nationally recognized architectural, engineering, planning, and construction services firm. Guided by our vision to shape the future while putting people first, we deliver innovative, cost-effective solutions that strengthen communities. Joining our team means becoming part of a collaborative, forward-thinking culture where your skills make a real impact. Our Milwaukee office is seeking a full-time Office Assistant who is personable, highly organized, and committed to providing excellent service. This role will handle reception and a variety of administrative duties to ensure smooth office operations.

Requirements

Minimum of high school diploma or GED equivalent
0-2 years of related experience
Ability to lift to 50 lbs.
Exceptional organizational abilities with strong attention to detail
Flexibility and the willingness to assist with different assignments, as needed
Proficiency with Microsoft Word, PowerPoint and Excel
Ability to handle confidential information
Exemplary interpersonal skills to positively interact with visitors, vendors and internal staff at all levels.
Demonstrated ability to contribute as a reliable team member
Excellent verbal and written communication skills
Comfort in fast-paced environments; ability to manage details and stay on top of multiple tasks, large and small, at once.
High level of self-motivation and strong initiative
Ability to work independently with minimal supervision

Responsibilities

Answer Phones
Greet Visitors and Guests
Maintain clean and professional lobby space
Send/Receive faxes
Prepare shipments, pickup and sort mail
Maintain, organization, stocking and cleanliness of all conference rooms and kitchens, including cleanup after client meetings
Maintain organization and cleanliness of supply room and all supply areas
Stock copiers with paper daily, make sure extra paper on hand in all areas
Prepare office space for new employees, including clean-up of space stocking with new supplies, providing nameplate and welcome sign
Assist with coordinating internal social events and activities
Responsible for taking company vehicles in for service and routine maintenance
Assist/order and set-up of lunches/beverages for client/internal office meetings
QC Opportunity training and posting
Scan files for filing
Print and or bind documents.
Complete special assignments, as needed
Other duties as assigned