Office Assistant

AJM Packaging Corp•Detroit, MI

3d•Onsite

About The Position

AJM Packaging Corporation, a leading manufacturer of paper products, is seeking a bilingual office assistant for their Detroit, MI facility. This role will manage facility purchasing and support tasks, including processing purchase requests, receiving and tracking items, coordinating repairs and vendor services, and providing clerical support to various departments, particularly Project Engineering.

Requirements

Associates degree from a two-year college is preferred and two or more years of general office, clerical, and data-entry experience, or equivalent combination of education and experience.
Bilingual
Ability to deal with problems involving several concrete variables in predominately standardized situations.
Good attention to detail and be able to function in a high-volume environment.
Possess working knowledge of personal computers and Windows-based software.
Data entry at an advanced rate.
Good verbal and written communication skills.

Responsibilities

Process purchase requisitions for the facility, ensuring accuracy with associated drawings & blueprints.
Check in purchased (MRO) items daily (UPS/FedEx/Freight).
Receive items in Microsoft AX and ensure that the Product Receipts are sent to A/P Daily for prompt payment.
Report any discrepancies to Accounts Payable and or purchasing with shortages or damaged items.
Assist in the coordination of items for repair from various departments – Set up vendor pick-up, outbound freight, and all paperwork (MTRA/REQ’s).
Coordinate vendor repairs as needed for Building and/or equipment within the facility – ensure all paperwork is completed.
Support the approval workflow for new part number creation.
Review and validate part number and description updates in AX, including associated technical drawings.
Manage all office supplies and departmental consumables for all departments within the facility.
Research/Interact with various vendors for product availability.
Provide clerical support for the Project Engineering Department as needed.